The travel allowance module enables administrators to compensate drivers for travel expenses incurred during active rides or bookings, ensuring streamlined management and better financial control.
Visibility Control - Admin panel >> General settings
The Travel Allowance option is visible to both drivers and the admin only when the admin enables the Travel Allowance setting. If it is disabled, the admin will not see the menu in their login.
The admin can view all travel allowance entries with status and details in the Travel Allowance History section which were added by the driver or admin from their login.
Travel Allowance History include –
o View travel allowance entries
o Search and filter records
o Delete and multi delete entries
o Show entries (10, 25 & 100)
Features of Travel Allowance History:
Booking ID – Displays the booking reference number
Driver Name – Shows the name of the driver who submitted the entry
Allowance Type – Displays the type of allowance (e.g., Toll/Parking, Daily, Food)
If a new allowance needs to be added, it can be created from the Travel Allowance from settings module by Super admin.
Price – Shows the total allowance amount
Status – Shows two types of status:
Accepted – The allowance request is approved Rejected – The allowance request is not approved
Payment Method – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected, as used by the admin for allowances.
Payment Date – Shows when the payment was processed.
Entries are shown only if the driver has requested the travel allowance option at the time of going trip.
Setting
The admin can edit recorded travel allowance entries at any time by taking the appropriate action.
Clicking on “Edit Travel Allowance” will redirect to the edit fuel page, where the entry can be updated.
The admin can delete recorded travel allowance entries by taking the appropriate action.
Proceed travel allowance allows the admin to process pending travel allowance requests that have not yet been completed.
The “Proceed to travel allowance” option is available for the super admin to approve reimbursement requests.
Payment Method Selection
During processing, the admin can select the payment method from available options such as Cash, Credit Card, Bank Transfer, UPI, or Cheque.
The payment method is predefined and fixed.
The final status (Accepted or Rejected) is displayed after processing.
After processing, the admin can update the travel allowance details if required.
The admin can update travel allowance details at any time, whenever necessary.
Travel Allowance - Status Update The travel allowance status can be updated to Accepted or Rejected again by taking the appropriate action, if required.
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