# Fleet Manager Documentation Step by step installation & setup guide. ## :label: [Getting Started](/getting-started/introduction) ## :rainbow: [Explore Features](/explore-features/login-dashboard) ## :tools: [Support Desk](/support/support-desk) ## :globe\_with\_meridians: [Api Documentation](https://hyvikk.github.io/Fleet-api-docs/) # Introduction **Item Name :** Fleet Manager **Item Version : 7.1.4** **Author:** [Hyvikk](https://codecanyon.net/user/hyvikk) Solutions **Support Forum :** Thank you for purchasing our script. If you have any questions that are beyond the scope of this help file, please feel free to email us via our user page contact form [here](http://codecanyon.net/user/hyvikk). Thanks so much! This documentation is to help you regarding each step of configuration. Please go through the documentation carefully to understand how this system is made and how to configure this properly. # Installation Guide Go through following installation process. ### **Pre-Requisites** You will need the following to upload this app. 1. Linux Server with LAMP/LEMP. (php version should be > 8.1.3) 2. FTP Tool to upload files to Server (eg: [FileZilla](https://filezilla-project.org/download.php?type=client)) 3. Mysql Tool to create database. ### How to Install Fleet Manager **Upload via FTP Server** After downloading the script, upload it to your server using ftp client. If already installed on server, you can just visit your domain to continue with setup procedure. Also make sure your server/localhost runs PHP 8.1.3 or above #### Server Requirements: * PHP version 8.1.3 or above * List of PHP Extensions: * BCMath PHP Extension * Ctype PHP Extension * Fileinfo PHP Extension * GMP PHP Extension * JSON PHP Extension * Mbstring PHP Extension * OpenSSL PHP Extension * PDO PHP Extension * Tokenizer PHP Extension * XML PHP Extension Once everything is done you will see installation screen on your browser when you open the script url hosted on your domain. You need to enter 5 details on that screen. Below is the list. 1. Purchase Code <- You receive this when you purchase the script from CodeCanyon 2. Mysql/MariaDB server address 3. Database UserName 4. Database UserPassword 5. Database Name Installation will Continue if above details are correct. If you still get problems with installation you can always contact us. **We'll respond to you within 48 hours. you can get in touch using below buttons.** {% hint style="success" %} :tools:[Get a Installation Service](https://codecanyon.net/user/hyvikk):question:[Ask a Question](https://codecanyon.net/item/fleet-manager/20051839/comments) :e-mail: [Leave us an Email](mailto:admin@hyvikk.com) {% endhint %} ### Fleet 6 Upgrade {% hint style="danger" %} **PLEASE DO NOT UPGRADE FROM OLD VERSION BECAUSE WE'VE REMOVED OLD VERSIONS FROM VERSION 6.0** {% endhint %} ### Configure Email The script comes with built in email configuration which is fake. You will not get any emails unless you enter your email server details in our email configuration file. Below are the steps to configure email account with script. * Open **mail.php** file which is located inside **config** folder. * Replace **smtp.mailgun.org** with your **SMTP HOST**. * Replace **** with your **Email Address**. * Replace **Fleet Manager** with your **Business Name**. * Replace **** with your **Email Address**. * Replace **your-email-password** with your **Email Address Password**. * Save The File and upload it to your server {% hint style="warning" %} Keep in mind that above Email Settings will be used for communication inside the script. {% endhint %} ### Configure Notification To configure fleet manager notifications 1. You have to add expiration dates while adding new vehicles, drivers and set service reminders for vehicles. 2. then set cronjob in your control panel and run schedule command. Run this schedule on every minute in your control panel ```php /usr/local/bin/php7x /home/YOUR_FLEET_FOLDER_NAME/public_html/framework/artisan schedule:run ``` # Login/Dashboard Enjoy first login with our default username password. Username: ****\ password: **password** ![​](/files/Lan85Houq1SSkLrlkfdG) Login screen comes with default username password that directly takes you on[ ](https://f6.hyvikk.space/admin)[Admin Panel](https://f6.hyvikk.space/admin) by clicking on Sign in. {% hint style="info" %} By clicking [Go to FrontEnd Website](https://f6.hyvikk.space/) you will be redirected to the home page of the front end. {% endhint %} Once you are logged in we recommend you change the password on the "Edit Profile" page.\ Script comes with some Sample Data and you can see it on the dashboard page in charts.\ Below is the look of the Dashboard Screen. The dashboard provides an overview of income and expense, the number of users (Users, Customers, Drivers & Vendors), and vehicles with their bookings. Additionally, customers can see the ongoing bookings along with the drivers assigned to them and the admin can view the alert request received from the customer if they find any issues with the vehicle and driver

Dashboard

# Users There are 4 types of Users in this system. 1. Super Administrator (Having Absolute Power) 2. [System Users (Supervisor/Clark/Staff)](/explore-features/users/system-users) 3. [Drivers](/explore-features/users/drivers) 4. [Customers](/explore-features/users/customers)

Fleet Users chart

# Users About Users System Users who will manage the online system. These users are managed by admin to access the system. Admin is required to assign specific role and vehicle group to that user so that only that user can have access to those assigned functionalities only. Superuser can give various permissions to a user to manage the scope and features he can use within the system. ### **A. Add Users** Before Creating user, we would suggest creating a vehicle group and creating role. **Go to Vehicle Module – Manage Vehicle Group – Create Vehicle Group.**
**Go to Setting Module – User Access management – Create role – assign modules or features with its functionality**.
**Create a User system from the User (manager) Module.**
o Add Basic detail of User (First name, Last name, Email id & photo). o Set Password to access that user profile. o Assign the role to manage the system. o Assign the vehicle Group to that user. ### **B.Manage Users** Here User can see all the system users that are created by default or by you. you can view all users with serial numbers, profile photos, email IDs, and account creation date and time.

Manage users

### Show Entries By clicking the Show User Entries menu, you can set the number of user entries according to your needs, such as 10, 25, 50, or 100. If you select 10 users, you will see only 10 users. You have to click the next button or the previous button to see the next 10 users.
### Delete Multiple Or All Users You can select multiple or all users to delete users according to your needs.
### Search Users By clicking on the search box, you can search for users by their name, email id or account creation date.
### Multiple Search You can search in multiple fields for specific data. **Example:** You have multiple users named "Carlos" but you want to find the name "Carlos" who has a Hotmail ID. The system will generate below result.
### Arrange users in ascending or descending order. You can view user details in ascending or descending order according to your needs. You can apply in ascending or descending order of serial number, name, email and account creation date.
### **C.Action** **– Setting** ### Edit User Here you can edit existing user details like first name, last name, e-mail id, profile photo and you can assign a new appropriate role to current user for a specific module and admin permission. According to your needs, you can also change the vehicle group. ![​](/files/Fzw3E7LIOh2H2SJLULLM) ### **Delete User** User can delete the users as per requirement. To delete a user,click on the dropdown menu available in the action column and click on delete. ![](/files/HttE30xLBJcGhakuolE5) ### Change User Password Super admin and admin can change the password of the user. To change a user's password, click on the drop-down menu available in the Action column and click on Change Password. {% hint style="info" %} **If the password is changed from here, it will also be changed in Firebase.** {% endhint %}

Change User Password

# Drivers ## **A. Add Driver** **As below User can add driver details.** **First Name** Add the driver's first name. **Middle Name** Add the driver's middle name. **Last Name** Add the driver's last name. **Assigned Vehicle** You can assign a vehicle to a driver. **Address** Add the residential address of the driver. **Email** Add the email id of the driver. **Phone Number** Add the driver's phone number or mobile number. **Employee ID** Add the employee ID of the driver. **Contract Number** Add the driver's contract number. **License Number** Add driver's license number. **Issue Date** Add the driving license issue date. **Expiration Date** Add the expiry date of the driver's license. **Join Date** Add the driver's company joining date. **Leave Date** Add the date the driver left the company. **Password** Add a new password for the driver. **Type of Driver Commission**: Two options are available for commission 1. **Amount**: If admin select an amount, it means you will pay a fixed amount to that driver. 2. **Percentage**: If the admin selects percentage. It means you will work with a driver on a percentage basis, and you will pay xyz% to that driver. **Gender**: Select Male or Female radio button. **Driver**: Upload a photo of the driver. **Documents**: Upload driver’s national identifiers. (ID Proof) **License Image**: Admin can upload the driver's license image. **Emergency Contact Details**: Add the driver‘s alternative contact details, which might be required in an emergency.
### **B.Manage Drivers** Admin can view the details of all drivers by default or those created by you. You can add or import drivers from an Excel sheet and change the ID. You can sort and search driver data according to requirements.
### Show Driver's Entries Here admin can see the list of drivers according to your requirements, like 10, 25, 50, and 100.
### Search Drivers By clicking on the search box, you can search for drivers by their name, email id or account creation date.
### Multiple Search Admin can search in multiple fields for specific data. **Example:** You have multiple drivers named "Mariah", but you want to find the named "Mariah" who has an email ID @ example.net. The system will generate below result.

Multiple Search

### **Import Drivers** Admin can download the sample Excel file and fill the data in the file format accordingly. With this option, you can add multiple driver records in seconds.
### Delete multiple or all drivers Admin can select multiple or all drivers to delete drivers according to your needs
### Arrange Drivers In Ascending Or Descending Order You can view driver details in ascending or descending order according to your needs. You can apply in ascending or descending order of serial number, name, email and account creation date.
### C. Action - Setting Icon ### **Edit Driver** Here you can change the driver's first name, middle name, last name, assigned vehicle, address, phone number, issue date, expiry date, joining date, leave date, password, driver commission type, driver, documents and license image. You can not change employee id, contract number, license number and email address because it's unique. ![](/files/plrBrZQ19o29x2WUxmyw) ### Change the Driver's Password Admin can reset the driver's password. {% hint style="info" %} **The password is changed from here; it will also be changed in Firebase.** {% endhint %}
### Delete Driver. Admin can delete or remove the driver. ![](/files/78Q1mH5f18TMeLVlfMfc) ### Enable / Disable Driver If the driver is not available, you can disable the driver. When the driver becomes available, you can enable the driver.
## **Verify Driver Check Document** It allows the admin to check and verify the driver's documents and update their status accordingly.

Verify Driver Check Status

An admin is required to update the status as **"Verified," "Rejected," or "Not Verified"** based on the verification status. {% hint style="warning" %} **Only verified drivers can access their login. If they are not verified, they must first be verified by the admin.** {% endhint %} ## **Driver Features (Driver Profile - Uses Default System)**
## Features:- **o** Driver can log in and use their dashboard. **o** Driver can view bookings and profile details on their dashboard. > **A driver cannot start a booking unless the admin enables the option in the General Settings from the admin panel. Once a booking is completed by the admin, the driver can see the status as**** ****‘Completed Ride’**** ****in their login** {% hint style="danger" %} **An admin user is required to enable Driver Ride Control Settings from the General Settings.** {% endhint %}
**o** Driver can edit their own profile details at their convenience. **o** Driver can create notes for themselves, and they can also view notes created for them by system users. **o** Driver can change their login passwords. ## My Bookings Screen - Ongoing Ride Access The Ongoing Ride option is available when a trip is active, allowing the driver to continue and monitor the journey directly from the system.
Once selected, the driver is redirected to the ride screen where they can track and manage the ongoing trip with navigation and trip details.
#### Ongoing ride elements includes: * **Destination Location** – Displays the final destination of the trip * **Petrol Pump Icon** – Redirects to Google Maps to find nearby petrol pumps * **Parking Icon** – Redirects to Google Maps to find nearby parking areas * **Total Time** – Shows the estimated travel time for the trip * **Total Kms** – Displays the approximate distance of the trip * **Track Ride Button** – Allows the driver to track the ongoing journey * **Destination Reached Button** – Enables the driver to mark the trip as completed #### Completed Ride Details Once the Destination Reached option is selected, the system marks the trip as completed and redirects to the Completed Ride screen, where the driver can view the journey summary and trip details.
## Vehicle Inspection The vehicle inspection module enables administrators to review and monitor vehicle inspection details, ensuring that vehicles are properly checked and maintained for safe and efficient operations. Vehicle Inspection Entries include – o View inspection entries o Search and filter records o Delete and multi delete entries o Show entries (10, 25 & 100)
#### Vehicle Inspection details includes: * **Vehicle** – Displays the name and type of the vehicle inspected * **Review By** – Shows the name of the person who reviewed the vehicle * **Registration Number** – Displays the vehicle’s registration number #### Add Vehicle Inspection
* **Action** – Provides options to manage the inspection record (such as view).
## Tyre Issue Management Drivers will add tyre issue details such as puncture, damage, or replacement needs during their trip or vehicle usage.
This feature helps the admin track such issues, maintain tyre health, and ensure vehicle safety and performance. #### Add Tyre Issues
#### Add Tyre Issue Entry as – **Step 1:** Select the vehicle for which the tyre issue is reported. **Step 2:** Select the date when the issue occurred. **Step 3:** Enter the unique tyre serial number for identification. **Step 4:** Enter the vehicle’s current km reading at the time of issue. **Step 5:** Select the position of the tyre (Front Left, Front Right, Rear Left, Rear Right). **Step 6:** Select the reason for the issue which are pre-defined. (e.g., puncture, damage, etc.).
**Step 7:** Click on submit to record the tyre issue. #### Manage Tyre Issues It includes the following options to manage tyre issues: * Add Tyre related issues * Search and filter tyre issue records * Delete and multi delete tyre entries * Show entries (10, 25 & 100) * View and manage tyre issues details with action options
**Vehicle** – Displays the selected vehicle for which the tyre issue is reported. **Date** – Shows the date when the tyre issue was recorded. **Serial Number** – Displays the unique identification number of the tyre. **Tyre Position** – Shows the location of the tyre (Front Left, Front Right, Rear Left, Rear Right). **Reason** – Displays the cause of the tyre issue (e.g., puncture, damage, wear). **Status** – Shows the current status of the tyre issue: * **Pending** – Issue is yet to be reviewed from admin * **Approved** – Issue is accepted and processed from admin. * **Rejected** – Issue is not accepted or declined from admin. #### Action - ![](/files/k6jpwhbcUbAzZFazZJhQ) Setting
#### Edit Tyre Issues Management The admin can update tyre issues details anytime as required by taking appropriate actions.
#### Delete Tyre Issues Entry The admin can delete tyre records from the Tyre Issues section as per required by taking appropriate actions.
## Fuel ### A. Add fuel Driver is required to create new fuel entry by adding all the details. * **Select Vehicle** – Displays the list of active vehicles; select the required vehicle * **Date** – Add or select the required date and time for the fuel entry * **Meter Reading** – Enter the current meter reading of the vehicle (in KM) * **Reference** – Add a reference note if required (e.g., trip or purpose) * **State/Province** – Enter the state or province where the fuel entry is recorded * **Receipt Image** – Upload the fuel receipt image for record and verification * **Note** – Add any additional information or remarks
* **Fuel is Coming From** – Select the fuel source (Fuel Tank, N/D, or Vendor) * **Vendor** – Choose the fuel vendor if applicable * **Qty (Liter)** – Enter the quantity of fuel filled (in liters or gallons or kwh) {% hint style="warning" %} If an E-Vehicle is selected, the fuel unit will automatically change to kWh during fuel entry. {% endhint %} * **Total Amount** – Displays the total fuel cost based on quantity and unit price * **Cost/Unit** – Enter the cost per unit of fuel #### **Complete fill Up!!** Drivers need to enable the **Fuel Reimbursement button** to claim reimbursement for fuel expenses incurred during bookings. {% hint style="warning" %} If the button is disabled, the admin will not be able to see the fuel entries added by the driver, and those entries will not be reimbursed. {% endhint %}
**Added fuel entry successfully!!** ### B. Fuel History Fuel history refers to the record of all fuel entries for vehicles, including quantity, cost, and usage details over time.
**Fuel History Features includes -** * **Vehicle Image** – Displays the image of the vehicle * **Vehicle Name** – Shows the name and details of the vehicle (with VIN) * **Add By** – Displays the name who added the fuel entry * **Date** – Shows the date when the fuel entry was added * **Qty** – Displays the quantity of fuel filled (in Liter or kWh) * **Cost** – Shows the total fuel cost along with cost per unit * **Start Meter** – Displays the vehicle’s meter reading at the time of fuel entry * **State/Province** – Shows the state or province of the fuel entry * **Reimbursement Status** – Displays whether the fuel reimbursement is accepted or pending * **Action** – Provides options to manage the fuel entry (edit, or delete) ### C. Fuel Reimbursement History Once any new fuel entry is added, it is recorded in the Reimbursement History section, where the driver can view all fuel reimbursement entries along with their status and details. Reimbursement Entries include – o View reimbursement entries o Search and filter records o Delete and multi delete entries o Show entries (10, 25 & 100)
**Features of Reimbursement History:** * **Vehicle Image/Name** – Shows the vehicle image or name used for bookings, for easy identification * **Added By** – Displays the driver’s name who added the fuel entry * **Date** – Shows when you added the fuel entry * **Quantity** – Displays fuel quantity * **Cost** – Shows total fuel cost * **State/Province** – Displays location of fuel entry * **Reimbursement Status** – Shows two types of status: **Accepted** – Your request for fuel reimbursement is accepted by the super admin **Rejected** – Your request for fuel reimbursement is rejected by the super admin. * **Payment Method** – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected, as used by the admin for reimbursement. * **Payment Date** – It shows the date on which payment is processed. ## Travel Allowance Travel Allowance lets drivers claim extra expenses incurred during a trip. {% hint style="info" %} Drivers can submit travel allowance requests from the Booking screen while editing an ongoing trip using the Request option. {% endhint %}
{% hint style="warning" %} Drivers can add travel allowance only during an ongoing, upcoming, or today’s completed trip; it is not allowed otherwise. {% endhint %} **Travel Allowance Request Submission** Click on Request to open the travel allowance dialog, enter details, and submit as per requirement.
**Enter Price** – Enter the applicable amount (e.g., 100, 500, etc.) **Select Travel Allowance Type** – Choose from predefined options (no additional types can be added)
**Travel allowance requests are submitted successfully by the driver!!** \ **Travel Allowance Entries include –** o View travel allowance entries o Search and filter records o Delete and multi delete entries o Show entries (10, 25 & 100)
**Features of Travel Allowance History:** * **Booking ID** – Shows the booking reference for the trip of the driver. * **Driver Name** – Displays the driver’s name who added the travel allowance. * **Allowance Type** – Shows the type of travel allowance (e.g., Toll/parking, Food, Mileage) * **Price** – Displays the total cost of travel allowance. * **Status** – Shows two types of status: **Accepted** – Your request for Travel allowance is accepted by the super admin. **Rejected** – Your request for Travel allowance is rejected by the super admin. * **Payment Method** – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected, as used by the admin for allowance. * **Payment Date** – It shows the date on which payment is processed. ## Transactions **The driver ****can view the assigned vehicles to them and those allocated for booking.** Income and expenses can be added and edited as per the requirements for the selected vehicle.

Driver Login - Add fuel screen

**o** Income and expenses can be added and edited as per the requirement for the selected vehicle.
Driver can see monthly and yearly report of income and expense for the **Driver can view the assigned vehicles to them and those allocated for booking.**
## Emergency SOS Alert The Emergency SOS Alert feature allows drivers to instantly notify the system during emergency situations such as accidents, vehicle breakdowns, or unsafe conditions while on a trip. When the SOS button is triggered, an immediate email notification is sent to the ***Admin and Super Admin, enabling quick response and timely action.***

# Customers ( End - Users) ## A. **Add Customer** Admin can add and save customer details from backend**.** Admin can enter customer details like first name, last name, phone number, email, address and gender. Additionally, the admin can assign the customer to an organization while creating the entry and set a monthly limit for the customer.
## B. Manage Customer ### **Import Customers -** Bulk Upload with Organization Selection Download the sample Excel file and arrange customer details accordingly. This feature allows you to add multiple customer records in a few seconds, with an option to select and assign an organization during import.
### Show Customer's Entries Here admin can see the list of customers according to your requirements like 10, 25, 50 and 100.
### Search Customers By clicking on the search box, you can search for customers by their name, email id or account creation date.
### Delete multiple or all customers admin select multiple or all customers, to delete customers according to their needs.
### Multiple Search admin can search in multiple fields for specific data. **Example:** You have multiple customer named "Test" but you want to find the name "Carlos" who has a Yahoo ID. The system will generate below result. This way, you can use the multiple field search options.
### Arrange Customers In Ascending Or Descending Order admin can view customer’s details in ascending or descending order according to their needs.you can apply in ascending or descending order of name, email, phone number, gender and address. ![](/files/CWHO1kP12pT6CP8wHlZg) ## C. Action - Setting
### **Edit Customer** Edit customers that are already added in the system**.** Admin can edit customer details like first name, last name, phone number, email, address and gender.
Additionally, the admin can manage organization-related details: * Select Organization – Assign or update the organization for the customer * Monthly Limit – Set or modify the spending limit for the customer * Amount Used – Displays the total amount already used by the customer * Available Balance – Shows the remaining balance based on the monthly limit The admin can update and save all changes as required.
### **Change Customer Password** Admin can change a customer's password whenever it is required. {% hint style="info" %} **The password is changed from here; it will also be changed in Firebase.** {% endhint %}

change customer password

### Delete Customer Admin can delete or remove customers from its records.
### Approval Status A new update allows the admin to manage customer approval status based on organization verification. {% hint style="info" %} This status is applicable only for customers who are assigned to an organization during add or edit. {% endhint %}
**Status Options:** * **Verified** – Customers are approved and can access organization-related benefits and services. * **Rejected** – Customer is not approved and cannot access organization-related benefits. * **Not Verified** – Customer is pending verification and approval by the admin.
# Chat ### Chat Feature This feature allows logged in user to chat with other office users and drivers. \ \ To utilize this functionality, kindly append the necessary information to the chat settings within the settings menu.\ \ Through the Pusher app, back office users and drivers can communicate. You must provide the required information to use this chat feature. ![chat](/files/apG43GEd6nxntm1WjQJa) ![chatbox](/files/Chqva1yWkAgQ5ElxwqRc) # Organization #### A. Organization Management Organization management allows admins to manage organizations and group customers under them, enabling customers to access company-specific benefits and services in a structured way.
#### B. Add manage organization
**Organization reports includes:** * **Organization Name** – Displays the name of the organization. * **Email** – Shows the organization’s email ID. * **Phone** – Displays the contact number. * **Address** – Shows the organization’s address. * **City** – Displays the city location. * **State** – Shows the state. * **Country** – Displays the country. * **Zipcode** – Shows the postal/zip code. * **Action** – Provides options to edit or manage the organization details. #### Manage Organization It includes the following options to manage organizations as: * Search and filter organization records * Delete and multi delete organization entries * Show entries (10, 25 & 100) * View and manage organization details with action options
#### C. Action - ![](/files/3zg29g2ydJXu4M3GGSph) Setting
#### Edit Organization The admin can update organization details anytime as required by taking appropriate actions.
#### Delete Organization Entry The admin can delete tyre records from the organization section as per required by taking appropriate actions.
# Vehicles Vehicle module keeps records of basic information about vehicles and their types (Car, Bus, Truck, etc.). it provides grouping feature to create a group of vehicles (Indian vehicle, electric vehicle). Additionally, it offers an inspection feature, allowing you to perform vehicle inspection of vehicle and record in this system.it provides vehicle track facility, enabling you to tack your vehicle at any time. It makes it easy to manage multiple vehicles with different types and extensive features. # Manage Vehicles ## **A. Add Vehicle** ## Let’s add a new vehicle and embark on the journey!
**Select Vehicle Make\*:** The admin must select the vehicle company, such as Tata, Maruti, or any other vehicle company. If your vehicle make name is not listed in the available options, you can input it into the designated text box to include it in the make list. **Example:-**
**Select Vehicle Model\***: Admin is required to select the vehicle model. If your vehicle model name is not listed in the available options, you can input it into the designated text box to include it in the model list. **Example:-**

Select vehicle model

**Vehicle Type\***: Enter sedan, bus, truck, or any other vehicle type. {% hint style="info" %} **Note:** \ **Navigate to Vehicle>Vehicle type>add vehicle type and create the vehicle type.** {% endhint %} **Traccar Device ID:** In order to monitor the vehicle's location, the administrator needs to input the Traccar device id when add or editing a vehicle. **Vehicle Year\***: Enter the vehicle manufacturing year of the vehicle. **Average (km per gallon)\***: Enter the vehicle's average km per gallon ( 1 US gallon is defined as 3.7854 liters). **Initial Mileage (Km)\*:** Enter the details of how many kilometers the vehicle has been driven before purchase. **Vehicle image**: Upload the vehicle's image. **Registration Expiry Date\***: Select the registration expiry date of the vehicle. **In service?** : User can enable or disable the toggle button to specify whether their vehicle is in service or not. {% hint style="info" %} ### **Note:** **Only enabled vehicles are eligible for operations such as bookings, adding fuel, transactions, and adding work orders.** {% endhint %} **Select Vehicle Colour\***: Here you can select your vehicle color.

Select Vehicle color

In case your vehicle colour name is not listed in the available options, you can input it into the designated text box to include it in the colour list. **Vehicle Engine Type\*** : A new Electric Vehicle option is introduced to support modern EVs, making vehicle management easier and more efficient for both drivers and admins.
Select the vehicle engine type like Petrol or Diesel or E-vehicle. **Vehicle Horse Power \*:** Enter the horse power of your vehicle. **VIN \***: Enter engine number. **License Plate\*** : Enter vehicle number. **License Expiration Date \***: Enter the expiry date of your driver's license. Vehicle Group\*: First create the vehicle group and after select. {% hint style="info" %} ### **Note:** **Navigate to the Vehicle > Vehicle group > Add vehicle Group and create multiple groups such as Diesel vehicle, Petrol vehicle, CNG Vehicle** {% endhint %} **luggage:** Enter the number of luggage, It'll be reflected at the front end. > ### Once vehicle's luggage capacity is set it'll be displayed on the Frontend Interface Screen 1. Create Booking

Create Booking

Screen 2. Booking Details

Booking details

**Price:** With this price, the admin can set a fixed amount, which will be used as the booking fare. **For example**, **if the price of Vehicle A is set to ₹500 and a booking is made for that vehicle, the total fare will be ₹500.** ## Fare calculation - Vehicle price-wise {% hint style="info" %} **Note:** * ### **To consider the fixed price of the vehicle for the fare calculation, an admin is required to enable the Vehicle price mode from the general settings of the admin panel.** * ### **The customer can only see vehicles with a price greater than 0. Active vehicles with a price of 0 are not visible to the customer in the frontend.** {% endhint %}

Fare calculation - Vehicle price wise

## Fare calculation - Vehicle Type-Wise {% hint style="info" %} **Note:** * ### Admin is required to enable the vehicle type mode to calculate fare accordingly * ### **The customer can see all the active vehicles while creating a new booking.** {% endhint %} **Add User-defined field**: Here admin can create fields as per their requirements > ### **Upon clicking the**** "Add Vehicle" ****button, the user is seamlessly redirected to the Edit Vehicle page.** ## **B. Edit Vehicle** ### Edit Vehicle – General Information Edit the details in the General Information tab as per your requirement and click on the submit button.
### Edit Vehicle – Vehicle Insurance After clicking on the submit button and move to the insurance field and add the insurance number, documents with their expiry date, and click on the submit button.
### Edit Vehicle - **Vehicle Purchase Info** Add or edit expenses incurred while buying the vehicle and the user can enter expense type and expense amount.

Edit vehicle - Purchase info

### Edit Vehicle - Assign Driver Users can assign a driver to a particular vehicle. Users can assign multiple vehicles to a single driver. > \ **Drivers can view the vehicles assigned to them in their login. Additionally, they can manage only the assigned vehicles.**
### C. Manage Vehicles Admin can perform various operations for vehicles in different ways according to the requirement. **o Add a new vehicle** **o Show Vehicle’s Entries (10, 25 & 100)** **o Search Vehicle** **o Apply multi-search** **o Delete vehicle**
## D. Action - Setting The action column setting icon includes various multiple operations against recorded vehicles. **o Edit Vehicle** - The user can Edit the vehicle information. **o Delete Vehicle** - The user can delete the vehicle. **o** **View Vehicle** - The user can access the information about a vehicle with a single click. **o Disable Vehicle** - The user can directly enable or disable the vehicle directly from here. **o Fuel History Access** \ In the Manage Vehicle section, a new feature has been added to provide access to fuel history. The admin can view fuel-related records and details for each vehicle.
#### **Vehicle Fuel Insights – Vehicle Management** The admin can view the total kWh consumption and overall mileage of the selected vehicle in the fuel history section of the managed vehicle. This provides detailed insight into fuel usage and performance. {% hint style="warning" %} Only Enable Vehicles or active vehicles will be shown. {% endhint %}
**Vehicle Fuel History Access includes:** * **Vehicle Image/Name** – Shows the vehicle image or name used for bookings, for easy identification * **Added By** – Displays who added the entry( Super admin, System user( ensure permission is granted by admin)) * **Date** – Shows the date of entry. * **Qty** – Displays fuel/energy quantity (Litre or kWh). * **Cost** – Shows total cost. * **Meter** – Displays start and end readings with distance covered. * **Consumption** – Shows mileage (Km/L or Km/kWh based on engine type). * **State/Providence** - Shows the state where the fuel was filled Fuel vehicles → Mileage in Km/L E-Vehicles → Mileage in Km/kWh # Manage Vehicle Types User is required to create vehicle types(SUV, TRCUK, MINI VAN, BUS, SEDAN) before adding a new type of vehicle. User can easily manage vehicle types as per the requirement and at any time. ## **Vehicle Types**
* **Step 1** - Click on Vehicles from the Sidebar menu. * **Step 2** - Under Vehicles, Click on Manage Vehicle Types ### A.Add Vehicle Type
* **Step 1** - Click on Manage Vehicle Type from the Sidebar menu. * **Step 2** - Click on Green button (+) which says "Add New". * **Step 3** - Enter the vehicle type, display name, icon image, number of seats and enable or disable the vehicle type. * **Step 4** - Click on the save button.
### **B.Manage Vehicle Type** Admin has flexibility to handle their vehicle types in different ways. **o** Add Vehicle Type **o** Delete and Multi Delete Vehicle type **o** Apply search and Multi search **o** Show Entries (10,25 &100)
### C.Action - Setting
### **Edit Vehicle Type** Admin can edit the vehicle type, display name, icon image, number of seats and whether the vehicle is enabled or not.
### Delete Vehicle Type Admin can also delete vehicle type from this drop down menu.
# Manage Vehicle Groups Under Manage Vehicle group, User can make a group of vehicle as per the requirement like Electric Vehicle, Petrol Vehicle etc. Vehicle groups enable user to make different groups of vehicles as per their needs. ### Example: - Electrical Vehicles Petrol Vehicle Indian Vehicle

Manage Vehicle Group

Group name User can see the newly created group here. Description If the user has added a description for a particular vehicle, they will be able to see it here. Vehicles: It shows the numbers indicating how many vehicles are assigned to a particular group. Users: It shows the number of users assigned to a particular vehicle group. Actions It enables the user to edit and delete the vehicle groups. ## **A. Add Vehicle Group**

Add Vehicle Group

* **Group Name** Enter the Group Name such as Petrol, Diesel Vehicles * **Description** Enter the description if required * **Note** Enter a note for the particular vehicle group, if required. Click on the Create Group Button ## B.Manage Vehicle Group Manage vehicle group includes : **o** Add vehicle group **o** Apply search and multi search **o** Show entries (10,25 & 100) **o** Delete and multi delete vehicle group

Manage Vehicle Group

### C. Action - Setting The user can have options to edit or delete the recorded vehicle group.
### **Edit Vehicle Group** Admin can easily change the vehicle group details.

Edit Vehicle Group

### Delete Vehicle Group It is easy to wipe off the vehicle group from this dropdown menu.

Delete Vehicle Group

# Vehicle Inspection Vehicle inspection allows user to document the condition of vehicle both before and after completing ride.

Vehicle inspection

### **A.Add Vehicle inspection**
* **Step 1** **-** Click on Vehicle Inspection from the Sidebar menu. * **Step 2** **-** Click on the green button (+) which says "Add Vehicle Inspection". * **Step 3** **-** Select Vehicle name and add registration number **( ****it shows only active vehicles****).** * **Step 4 -** Enter the outgoing and incoming kilometers (km). * **Step 5 -** Select the fuel level both before and after completing the ride. * **Step 6 -** Add the incoming and outgoing date and time. * **Step 7 -** Select radio buttons for each option and add a relevant note or description. ### **B.Manage Vehicle Inspection**
It includes the following options to manage vehicle inspection. **o** Add Vehicle inspection **o** Search & Multi search **o** Delete and Multi Delete **o** Show Entries (10,25 & 100) **o** Download the Excel file or get a printed copy. ### C.Action - Setting
#### Edit Vehicle Inspection Admin can update vehicle inspection details over time as needed over time.

Edit vehicle inspection

#### View Vehicle Inspection Admin can view vehicle inspection and initiate printing by clicking the print icon.

View Vehicle inspection

#### Delete Vehicle Inspection Admin can remove a vehicle inspection entry using the delete option.

Delete Vehicle Inspection

# Tyre Inventory ## A. Tyre Inventory Management In the Vehicle section, a **Tyre Inventory Management** feature has been introduced. The admin can track and review tyre-related details in the Tyre Inventory section.
## Add Tyre Inventory
### Steps to Add Tyre Entry: **Step 1:** Select the Vehicle from the dropdown for which the tyre is assigned.
**Step 2:** Enter the Tyre Serial Number to uniquely identify the tyre. **Step 3:** Add the Brand name of the tyre. **Step 4:** Enter the Size of the tyre. **Step 5:** Select the tyre Type tube less or tube. **Step 6:** Select the Position of the tyre (Front Left, Front Right, Rear Left, Rear Right) **Step 7:** Enter the Installation Date when the tyre was fitted. **Step 8:** Add the Installation Mileage (KM) at the time of installation. **Step 9:** Enter the Warranty Period (Months) for the tyre. **Step 10:** Select the Warranty Expiry Date based on the warranty period. **Step 11:** Enter the Purchase Price of the tyre. **Step 12:** Select the Vendor from whom the tyre was purchased. {% hint style="info" %} Vendors are listed from Vendor > Manage Vendor, where the type should be selected as Tyre. {% endhint %} **Step 13:** Choose the Status, such as:
* **Installed** – Tyre is currently in use * **Removed** – Tyre has been removed from the vehicle * **Damaged** – Tyre is damaged and not usable * **Expired** – Tyre has completed its usable life **Step 14:** Click on Update to save the changes. \ B. Manage Tyre Inventory ------------------------
It includes the following options to manage tyre inventory: * Add Tyre details * Search and filter tyre records * Delete and multi delete tyre entries * Show entries (10, 25 & 100) * View and manage tyre details with action options ## C. Action - ![](/files/hnRYaZVfSsKxd38u8Acm) Setting
### Edit Tyre Management The admin can update tyre inventory details anytime as required by taking appropriate actions .
### Delete Tyre The admin can delete tyre records from the Tyre Inventory section as per required by taking appropriate actions.
# Tyre Issue ## A. Tyre Issue Management The tyre issue management module is used to record and manage tyre-related issues such as punctures, damage, wear, or replacement during vehicle usage, ensuring streamlined tracking and better maintenance control. {% hint style="info" %} Both admin and driver can add Tyre related entries {% endhint %}
## **B. Add Tyre Issues**
### Add Tyre Issue Entry as – Step 1: Select the vehicle for which the **tyre issue** is reported. Step 2: Select the **date** when the issue occurred. Step 3: Enter the unique **tyre serial number** for identification. Step 4: Enter the vehicle’s current **km** reading at the time of issue. Step 5: Select the **position** of the tyre (Front Left, Front Right, Rear Left, Rear Right). Step 6: Select the **reason** for the issue (e.g., puncture, damage, etc).
Step 7: Click on **submit** to record the tyre issue. ## C. Manage Tyre Issues Managing tyre issues includes: * Add Tyre related issues * Search and filter tyre records * Delete and multi delete tyre entries * Show entries (10, 25 & 100) * View and manage tyre details with action options
**Vehicle** – Displays the selected **vehicle** for which the tyre issue is reported. **Date** – Shows the **date** when the tyre issue was recorded. **Serial Number** – Displays the unique **identification number** of the tyre. **Tyre Position** – Shows the **location** of the tyre (Front Left, Front Right, Rear Left, Rear Right). **Reason** – Displays the **cause** of the tyre issue (e.g., puncture, damage, wear). **Status** – Shows the current **status** of the tyre issue: * **Pending** – Issue is yet to be reviewed by admin * **Approved** – Issue is accepted and processed * **Rejected** – Issue is not accepted or declined ## D. Action - ![](/files/7f8h19TpiXUz6AsBZQMg) Setting
### Edit Tyre Issues Management The admin can update tyre issues details anytime as required by taking appropriate actions. {% hint style="warning" %} Status can be approved or rejected by editing tyre issue records. {% endhint %}
### Delete Tyre Issues Entry The admin can delete tyre records from the Tyre Issues section as per required by taking appropriate actions.
# Vehicle Track The system will display information such as vehicle tracking, ongoing bookings, current speed of the vehicle, name of the driver, and the model of the vehicle. To view live vehicle tracking, User has to enable it, through the tracker setting available in the settings menu.
**Traccar Device Id :** In order to monitor the vehicle's location, the administrator needs to input the traccar device id when add or edit a vehicle.

# Transactions The Transactions menu assists user in managing income and expense records for a specific time periods. ## Manage Income User can log income from various sources for a specific date, and all these records are easily manageable by user. ### A.Add Record
### Enter the details listed below and create the new income record. * Enter Vehicle from the select vehicle field. {% hint style="info" %} **Only Active Vehicles can be displayed.** {% endhint %} * Enter the Income type, like booking {% hint style="info" %} **Need to create the type first from the settings module - Income categories.** {% endhint %}
* Enter the Mileage of the Vehicle in Km. * Enter the date on which the income was earned. * Enter the amount of income and add tax charges if applicable. {% hint style="info" %} **The user is required to set applicable tax charges with their name from the general settings to see in the manage income.** {% endhint %}
### **Income Created!!** ### B. Today's income
**o** User can view the incomes for the particular period of time. **o** User can delete the single and multiple income records as per the requirement. **o** User can see income entries like 10, 25, 50 and 100. **o** User can search for income records through a single query search box or a multi-query search box. **o** User can see the income records for existing date. ## Manage Expense Admin can easily add and manage expenses as needed.
### A.Add record
#### Follow Below listed steps to add new Expense. **Step 1** - Select Vehicle from select vehicle field. **(Only Active Vehicles can be displayed.)** **Step 2** - Select Expense type like Mechanics, Car wash, Fuel. **Need to create expense type first from settings module - Expense categories**
**Step 3** - Select Vendor type. **Need to create Vendors first from vendors module - Add vendor.**
**Step 4** - Add Expense Amount. **Step 5** - Add Note or relevant description if required. **Step 6** - Choose the date when the expenses occurred. **Step 7 -** Select add button. ### B.Today's Expense
**o** User can view the expenses for the particular period of time. **o** User can delete the single and multiple expense records as per the requirement. **o** User can see expense entries like 10, 25, 50 and 100. **o** User can search for expense records through a single query search box or a multi-query search box. **o** User can see the expense records for existing date. # Manage Income User can log income from various sources for a specific date, and all these records are easily manageable by user. ## Add Record
### Enter the details listed below and create the new income record. * Enter Vehicle from the select vehicle field. {% hint style="info" %} **Only Active Vehicles can be displayed.** {% endhint %} * Enter the Income type, like booking {% hint style="info" %} **Need to create the type first from the settings module - Income categories.** {% endhint %}
* Enter the Mileage of the Vehicle in Km. * Enter the date on which the income was earned. * Enter the amount of income and add tax charges if applicable. {% hint style="info" %} **The user is required to set applicable tax charges with their name from the general settings to see in the manage income.** {% endhint %}
### **Income Created!!** ### B. Today's income
**The** Admin can view the incomes for a particular period of time. **o** Delete the single and multiple income records as per the requirement. **o** View income entries like 10, 25, 50, and 100. **o** search for income records through a single query search box or a multi-query search box. **o** View the income records for the existing or current date. # Manage Expense Users can record expenses from multiple sources on any given date and manage all entries with ease. ## Add Record

Trabsaction - Manage Expense

Follow the steps listed below to add the new expense record * Select the vehicle from the select vehicle field {% hint style="info" %} **Only active vehicles can be displayed** {% endhint %} * Select Expense type like Mechanics, Car wash, or Fuel. {% hint style="info" %} **Need to create the expense type first from the Settings module > Expense categories** {% endhint %}
Select Vendor type {% hint style="info" %} **Need to create Vendors first from the Vendors module - Add vendor.** {% endhint %}
* Enter Expense Amount. * Add a Note or relevant description if required. * Enter the date when the expenses occurred. * Select the add button. #### Expense record created!! ### Today's Expense
o The admin can view the expenses for a particular time. o Delete the single and multiple expense records as per the requirement. o View the expense entries like 10, 25, 50, and 100. o Search for expense records through a single query search box or a multi-query search box. o View the expense records for the existing date. # Bookings
# New Bookings ### A.Select new customer customer can be easily added from here by providing necessary information hence user do not required to create from customer module.
### B.New Booking
Follow below listed steps to create new booking successfully. **Step 1 -** Create customer or select customer. **Step 2 -** Select Pick up and drop off date & time. **Step 3 -** Select vehicle. **(Only active vehicles are visible.)** **Step 4 -** Select Driver. **(Only active drivers are visible.)** **Step 5 -** Select no of travellers. **( User can add a number of travellers up to its vehicle capacit,y which has been set while creating vehicle types.)** **Step 6 -** Add pick-up and drop-off address. **Step 7 -** Add a relevant note if applicable. **Step 8 -** Add a user-defined field. **Step 8 -** Add a user-defined field. **Step 9 -** Click on round trip and enter drop-off date and time if required {% hint style="info" %} **If the round-trip option is selected, both the vehicle and the driver will be occupied and unavailable for other bookings during the selected timeframe. They will become available again once the current booking is completed and the driver and vehicle interval has ended.** {% endhint %} **Step 10 -** Click on Save Bookings. > ### **User can have the option to establish time interval for booking same vehicles and drivers from**** SETTINGS>GENERAL SETTINGS.** > > ### **The vehicle and driver will then be reserved in accordance with the configured time frame.** {% hint style="warning" %} **Who will receive the email, and when?**\ \ * **After creating a booking, the customer will receive an email at their registered email address.** * **Once the Admin assigns a driver to the newly created booking, the driver will also receive an email.** * **When a booking is canceled by the admin, both the customer and the driver will receive an email.** * **When a booking is completed by the admin, the customer will receive an email with the booking confirmation and receipt** {% endhint %} # Round Booking Round Booking The Fleet Management System enables customers to add round-trip bookings. Customers can schedule round-trip journeys seamlessly. ### Navigate to Booking > New booking

Create Round Booking

{% hint style="warning" %} **Who will receive the email, and when?**\
* **After creating a booking, the customer will receive an email at their registered email address.** * **Once the Admin assigns a driver to the newly created booking, the driver will also receive an email.** * **When a booking is canceled by the admin, both the customer and the driver will receive an email.** * **When a booking is completed by the admin, the customer will receive an email with the booking confirmation and receipt** {% endhint %} ### How to manage Round Booking? After creating a round booking entry, the system will create double entries with the different icon. ### First entry (Single Booking) The admin can view the booking details for a single trip in the above section. For a return booking, the pickup date and time are shown as entered during booking creation. The admin must then add the drop-off date and time. > ### The admin cannot modify the vehicle or driver for incoming or return bookings; however, both bookings can be modified at any time.

Edit First booking enrty

### Second Entry (Round Booking) This is the second entry for the round-trip booking. While editing, it appears the same as a single booking.

Edit Second or return Booking

### Invoice Generate \ Two separate invoices are generated for the two bookings in a round-trip booking. The fare is calculated the same way as for a single booking.

Invoice generate

### How to manage Round booking? * It is displayed in Manage Booking with the different pickup and drop-off dates and times and with different icons. * The admin can't edit the vehicle or driver for a round trip or an incoming booking, as both are occupied during that timeframe and unavailable for other bookings. * The admin can delete or remove any booking.

Manage Round Booking

### Delete or Remove Booking ### An admin will see a pop-up when deleting either booking of a round trip. If the green toggle icon is enabled, both bookings will be deleted. After deleting one booking of the round trip, the remaining booking will be treated as a single or normal booking.

Delete Round booking

# Manage Bookings ## A. **Manage Bookings** **o** The user can take a printout of the bookings **o** Apply search and multi-search **o** Add new booking with **(+) icon.** **o** Apply delete and multi-delete. **o The user** can view different payment and booking statuses based on the action taken for each. **o The** Admin can see the booking type, like Single or Round.
## **B. Action -** **Setting**
### Assign Driver The admin user can easily assign a driver from here by selecting the driver's name. They can also view detailed vehicle information.
### Edit Booking The user can edit booking details from here.
### **Cancel Booking** To cancel a booking, follow steps below. **Step - 1** First user is required to add reasons for booking cancellation from setting - reason for cancellation to cancel booking.
**Step - 2** After completing the first step, admin can now view all the added reasons and effortlessly cancel their bookings.
### **Delete Booking** Admin can easily delete the booking from this action icon.
### **Generate Invoice** Before adding details, the user is required to set some criteria from the settings module. The image below guides the user to generate an invoice for a particular booking. {% hint style="warning" %} Once the invoice is generated by the admin, the customer will receive an email with the created invoice {% endhint %} **Image 1.**
### Notes o **Km (mileage)** - Displayed value (Km) guides the admin to decide the rate of ride; however, here, **10 km** can be modified by the admin while generating the invoice. ,o **Waiting time (in minutes)** - Add waiting time (5 min here), and charges for an extra **5 min** would be added to the total amount. o **Tax charges** - Set tax charges from **Setting Module -> General Settings ( as displayed below in image 2)** because it cannot be modified by the admin directly from here. o **Amount** - Displayed amount (₹500) is the default amount, which is calculated on the basis of the data inserted in **Setting Module -> General Settings;** however, it can be changed by the admin directly from here if required. **Image 2.** User is required to set base or default charges according to the vehicle type, km & day type. Additionally, waiting charges are to be set per minute.
## Driver Availability Driver availability is a feature that allows the admin to know whether a driver is free before assigning a booking. Once the driver updates their availability in the app, the admin can see it as online or offline. However, the admin can still assign the driver to a booking if needed. ### Image -1 Admin panel
### Image -2 Mobile app
## How to calculate the booking price??? ### Please watch the video to learn how the booking amount is calculated. {% embed url="" %} ## Let's understand with the explanation below!!! In the fare settings, the admin has configured the pricing for the **sedan vehicle type** as follows: * **Base Price:** ₹503 for the first **10 km** * **Standard Fare:** ₹20 per km for any additional distance * **Waiting Time Charge:** ₹2 per minute ### Example Fare Calculation for a 20 km Trip (Weekday, Sedan Vehicle Type)
ParticularCalculationAmount
Initial 10 KMBase Fare₹503
Remaining 10 km10 km × ₹20 (Standard Fare per km)₹200
Waiting Tim2 min × ₹2 per min₹4
Subtotal₹707
Service Tax (12%)₹707× 12%₹84.84
Total Booking Price₹791.84
### Complete Journey After generating the invoice, the admin can see two options, i.e, complete journey and receipt for completed journey.

Complete Journey

### Receipt Admin can generate a receipt for the booking once the ride is finished successfully.

Receipt

### Make payment Once the invoice is generated, End (user can make payment for the ride.
## Booking Status and Payment Status: * **Pending:** The booking has been created, but a driver has not been assigned yet. * **Upcoming:** The booking has been created, and a driver has been assigned. * **Ongoing:** The booking has been created, a driver is assigned, and the invoice has been generated (regardless of whether the payment is completed, an Advance payment from the customer, or not). * **Completed:** The journey has been completed following the booking. | Details | Payment status | Booking status | | -------------------------------------------------------------------------------------------------------------------------------- | -------------- | -------------- | | When a booking is created from the admin panel and a driver is assigned. | Pending | Upcoming | | When a booking is created from the frontend and a driver is assigned. | Pending | Upcoming | | When a booking is created by a customer from the frontend and no driver is assigned yet. | Pending | Pending | | When a booking is created by a customer from the frontend using the payment method (cash/Stripe). | Paid | Pending | | When an invoice is generated for a booking with pending payment. | Pending | Ongoing | | When a booking is created from the admin or frontend, the ride is completed, but the payment is still pending from the customer. | Pending | Completed | | When a booking is created from the admin or frontend, and both the payment and ride are completed. | Paid | Completed | ## **Travel Allowance - Manage Booking** Admin can add a new travel allowance request for the particular booking from the admin panel.
**Add Travel Allowance** * Enter Price – Add the applicable amount (e.g., 200, 500, etc.) * Select Travel Allowance Type – from predefined options
**Travel allowance requests are submitted successfully by the admin!!** **Travel Allowance History & Approval** After adding, the travel allowance request is shown in the Travel Allowance History, where it needs to be approved. ***Let’s move to the Travel Allowance Module to understand the journey.*** **Click on the link to continue with the travel allowance process.**\ [Link To Travel Allowance Module](https://fleetdocs.hyvikk.space/explore-features/travel-allowance) # Booking Payments Booking payment displays all payments made by customers

Booking Payments

# Booking Quotation ### A. Add Booking quotation
Step 1 - Click on Booking from sidebar menu. Step 2 - Click on Booking Quotation from Booking menu. Step 3 - Click on Green plus **" (+) "** icon. Step 4 - Click on new customer if it is not created or select customer. Step 5 - Add pick up and drop off date & time. Step 6 - Select vehicle and driver. Step 7 - Add number of travellers. Step 8 - Select type of day and add ( km ) of ride. Step 9 - Add Pick up and drop off address. Step 10 - Add relevant note if required and click on submit button. **Note : - User can add or apply tax charges by adding from settings module --> general settings.**
{% hint style="info" %} **Who will receive the email, and when?**\ \ **Once the Admin approves the quotation and assigns a driver and vehicles to the newly created booking, the driver and customer both will also receive an email.**\ \ **If the Admin cancels a booking after converting the quotation into a booking, both the customer and the driver will receive an email.**
{% endhint %} ### B.Manage Booking Quotation
Manage Booking quotation includes:- 1\) Delete and multiple delete Booking Quotation. 2\) Apply search and multi-search here. 3\) Add a New booking quotation. 4\) User can approve ✅ or reject ❌ booking quotation. 5\) Users can import records into Excel or take a printout. ### Approve or Reject Booking Quotation

Approve Booking Quotation

To approve the quotation, the User must input above all the necessary information. Once approved, it will appear in "Manage Booking." {% hint style="info" %} **A Quotation is created here with the particular vehicle and driver if it is not approved; hence, any booking can be created with the same driver and vehicle until it gets approved. After approving the quotations, the admin is required to manage vehicles and drivers manually for all the created bookings** {% endhint %} ### C. Action - Setting icon
### Receipt Of Booking Quotations
The user can view and print the receipt for the booking quotation. ### Edit Booking Quotations
The booking quotation can be edited at any time if required. ### Archive Booking Quotations
Choosing the archive option will delete the booking quotation. # Booking Calendar ### Booking Calendar It enables admins to effortlessly track and manage all bookings, displaying real-time status indicators for each entry of booking entry. This improvement provides greater visibility and streamlines scheduling and operational oversight.

Booking Calander

### Event Details User can view the event details by clicking on that event in the calendar.

Event Details

#### Note - If a booking is deleted or canceled, it won't appear on the booking calendar. # Reports "The report offers a concise summary of various operations carried out throughout the application, each categorized into 18 distinct categories."

Fleet manager | Types of reports

# Org Customer Report ### Org Customer Report It exhibits the financial details of customers under a selected organization. It analyzes the monthly limit, amount used, available balance, paid amount, and pending booking amount for a specific period of time.

Org Customer Report

#### Org Customer Report reveals: * **Organization Name** – Displays the name of the organization under which the customer is registered. * **Customer** – Shows the name of the customer linked to the organization. * **Monthly Limit** – Displays the total monthly credit limit assigned to the customer. * **Amount Used** – Shows the amount already used from the assigned monthly limit. * **Available Balance** – Displays the remaining balance (Monthly Limit – Amount Used). * **Paid Amount** – Shows the amount that has been paid by the customer. * **Pending Amount** – Displays the amount yet to be paid/pending for complete or ongoing bookings. # Cost Per Trip Report #### Cost Per Trip Report The report shows the cost and earnings details for each trip. It analyzes the total distance, expenses, and profit or loss for a selected period of time.

Cost Per Trip Report

#### Cost Per Trip report reveals: * **Date** – Shows the date and time of the booking. * **Booking ID** – Displays the unique ID of the booking. * **Driver Name** – Shows the name of the assigned driver. * **Vehicle** – Displays the vehicle used for the trip. * **Pickup Address** – Shows the starting location of the trip. * **Drop-off Address** – Displays the destination location. * **Total Kms** – Shows the total distance covered (approx.). * **Driver Commission** – Displays the commission given to the driver. * **Travel Allowance** – Shows the allowance provided for the trip. * **Fuel Cost** – Displays the total fuel/energy cost for the trip. * **Total Driver Expense** – Calculated by adding Driver Commission + Travel Allowance + Fuel Cost. * **Total** (Booking Amount/Income) – Shows the total amount charged for the booking. * **Profit/Loss** – Calculated as Total Booking Amount (Greater than Profit) > Total Driver Expense (Less than Loss).
# Daily Ride Report #### Daily Ride Report The daily ride report shows the details of rides for a selected period of time. It helps track trip activity based on driver, vehicle, and booking information.

Daily Ride Report

* It shows basic ride details like booking ID, driver, and vehicle. * It includes pickup and drop locations. * It displays the status of each ride. * In the vehicle filter, only active vehicles are shown for selection. * Admin can filter the report using date range, driver, and vehicle. * After applying filters, if the selected driver has rides, those records will be displayed; otherwise, a “No record found” message will be shown. \
# Driver Ride Report #### Driver Ride Report The report shows driver-wise ride details, including how many hours each driver has been booked and the total number of rides for a selected period of time.

Driver Ride Report

o It shows **driver names** along with **total booking time.** o It displays the **total number of rides** completed by each driver. o It helps track driver activity and performance. o You can filter the report using **driver and date range.** \
# Trip Report #### Trip Report The trip report shows vehicle-wise booking details, including how many times a vehicle has been booked during a selected period of time.

Trip Report

* It shows vehicle names with the total number of bookings. * It helps track vehicle usage. * In the vehicle filter, only active vehicles are shown for selection. * You can filter the report using vehicle and date range. \
# Income Report ### Income Report It exhibits the received income from different sources for different vehicles.It analyzes which of the vehicles generates the most income for a particular period of time.

Income report

**o** It reveals income from the **Transaction and Booking Modules.** **o The user** can export this report in Excel, CSV, and PDF formats. **o** you can generate your customized report by applying customized search in the multi-search fields. **o** it allows users to get the reports printed. **o If any income is removed from the managed income transaction hence it will be removed from the income report also.** # Expense Report ### Expense Report An expense report that keeps you informed about your monthly and yearly spending on different vehicles.

Expense report

It shows you a complete list of all the expenses that are already recorded by you in the **Transaction Module --> Manage expenses** for different vehicles. **o** It analyses which of the vehicles generates the most expense for a particular period of time. **o** you can export this report in Excel, CSV, and PDF formats. **o** you can generate your customized report by applying a customized search in the multi-search fields. You can also take a printout of this report also. {% hint style="danger" %} **If any Expense is removed from the managed expense transaction hence it will also be removed from the Expense report.** {% endhint %} # Delinquent Report ### Delinquent Report The delinquency report details each month's profit or loss for a certain vehicle.

Deliquent Report

# Monthly Report ### Monthly Report The monthly report exhibits monthly income, monthly expenses, and overall profit and loss for the month. The user can get information about different earning sources by using the Revenue by Category option. In addition, the user can see the expenditure with its categories. It provides data in the form of text and pie charts.

Monthly report

**o** It retrieves expense data from the manage expenses under the transaction module for various vehicles. **o** it includes the income sourced from **Transaction Module --> Manage Income** **Booking Module --> Manage Booking** **o** It analyses which of the vehicles generates the most profit or loss for a particular period of time. **o** it can be exported in Excel, CSV, and PDF formats. **o** The user can generate their customized report by applying a customized search in the multi-search fields {% hint style="danger" %} **If an Expense or income is removed from the Transaction module or the booking module hence it will also be removed from the monthly report also.** {% endhint %} # Booking Report ### Booking Report \ The user may learn about the total bookings for the different vehicles and which vehicle was reserved by which client from a booking record. What hour and what day? It includes details like pick-up and drop-off addresses, the number of passengers, and its state.
**o** It retrieves data from the booking module. \ **o** it can be exported in Excel, CSV, and PDF formats. \ **o** The user can generate their customized report by applying a customized search in the multi-search fields **o** Cancelling bookings will not impact the booking report in any way. {% hint style="danger" %} If any bookings are removed from the booking module, then they will be removed from the booking report also. {% endhint %} # User Report ### User Report Which users add automobile reservations are revealed by user reports. Here, user may locate the client's pickup and drop-off times, as well as their location. Additionally, users may learn about the progress of your trip and the costs involved. \ Ultimately, it shows a number of bookings made by which user (Managers) for a particular time period.
o It retrieves data from the User(managers) under the User module. o it can be exported in Excel, CSV, and PDF formats. o User can generate their customized report by applying a customized search in the multi-search fields. {% hint style="danger" %} If a user is deleted from the user(manager), they will no longer have access to the user report. {% endhint %} # Work Order Report ### Work Order Report The user can view a report detailing the vehicles sent to the vendor for each respective date."
o It retrieves data from the Manage Work Order under Work Order. o it includes details about the vehicle's condition, work order cost, total cost of components, and the cost of shipping the vehicle. o it can be exported in Excel, CSV, and PDF formats. o User can generate their customized report by applying a customized search in the multi-search fields. {% hint style="info" %} If a work order is deleted from Manage Work Order hence it will not be displayed in the Work Order Report. {% endhint %} # Driver Report ### Driver Report User can see from the driver report how much a driver makes during a month. The user can see month month-wise booking income which are generated by the driver.
o It retrieves data from the booking module. o User may find out from the driver report how much a driver makes during a specific month. o it can be exported in Excel, CSV, and PDF formats. o User can generate their customized report by applying a customized search in the multi-search fields. {% hint style="danger" %} Deleting any fuel entries from the fuel history will result in their removal from the fuel report. {% endhint %} # Customer Report ### Customer Report it shows your top 10 clients’ monthly payment made by the customers as you can analyse customers’ behaviour towards your given services.
{% hint style="danger" %} if any booking income is deleted from manage booking, then you are not able to see those income in this report. {% endhint %} # Vendor Report ### Vendor Report The user may learn from the vendor report how much was paid to vendor XYZ over the course of two date periods.

Vendor Report

{% hint style="danger" %} This report takes data from managing work orders; if any of the work order is deleted, then they will not display in this report. {% endhint %} # Yearly Report ### Yearly Report The yearly report includes income, expenses, and profit/loss summary for various vehicles over an entire year.
o It analyses which of the vehicles generates the more profit or loss for a particular period of time. o it can be exported in Excel, CSV, and PDF formats. o User can generate their customized report by applying customized search in the multi-search fields {% hint style="danger" %} If an Expense or income is removed from the Transaction module or booking module hence it will be removed from yearly report also. {% endhint %} # Driver Payment Report ### Driver Payment Report It displays the amount to be paid to the driver, and users can also make driver payments directly from this interface
### A. Add Driver Payment When Driver Commission is selected with %(Percentage) while creating a new driver.
**Add Driver Name**: Driver Test **Remaining Amount**: It is calculated on the basis of bookings driven by drivers and commission %.
**Amount:** Enter the Amount 3601.4 Rs or less. (The driver's payment should not exceed the remaining balance.) **Notes:** Enter Notes if required. **Example -** \ o Leland Schuppe completed a booking for 10,000 Rs before taxes. o Commission / Driver’s pay - 10000 \* 5 % = 500 Rs. o Hence Remaining Amount will show you 500 Rs. ### When Driver Commission is selected with an Amount while creating a new driver.
Add Driver Name: Harsh Vaghela Remaining Amount: 160 Rs or less than (If the booking income is less than the commission amount, the admin can add an amount equal to or less than the booking income.)
Remaining Amount : It displays commission amount which is set by admin. Add Note : add relevant notes if required. # Fuel ## A.Add Fuel
**Select Vehicle** - Only enabled vehicles are displayed. **Date** - Enter date **Start Meter** - Initial kilometre shown on vehicle before fuelling. **State/Province** - Enter place name where you are fuelling. **Select Image** - Upload image of vehicle if required. **Fuel is coming from** – Select appropriate option. If vendor option is selected then select vendor name from the dropdown menu. (To see vendor name list, create vendors in vendor module first. **Fuel Quantity and cost** – Enter Fuel quantity and cost. **(Fuel Quantity Parameters is to be set from General settings.)** **Note** - Enter Note if required #### Fuel Entry - Fuel Unit Conversion
While adding fuel, if **E-Vehicle** is selected, the unit automatically changes to kWh, ensuring accurate energy tracking. {% hint style="warning" %} If an E-Vehicle is selected, the fuel unit will automatically change to kWh; otherwise, the fuel quantity unit will be applied as per the previously defined settings made from general settings (such as Litres, Gallons, or kWh). {% endhint %} ## B. Fuel History

Fuel History

### **Fuel history includes -** Add Fuel Entries **o** Apply search & multi search **o** Apply delete and multi delete **o** Show entries ( 10,25,50 & 100) ## C. Action - Setting
### Edit Fuel History Users can edit or modify the recorded fuel history by taking action.

Edit Fuel History

### Delete Fuel History Users can delete fuel history from the records.

Delete Fuel History

### Reimbursement History The fuel reimbursement module enables administrators to compensate drivers for fuel expenses incurred during active rides or bookings, ensuring streamlined management and better financial control.\ \ **Visibility Control - Admin panel >> General settings** The Fuel Reimbursement option is visible to drivers or admin when the admin enables the Fuel Reimbursement setting. If disabled, the driver will not see the fuel reimbursement toggle button.
### **A. Fuel Reimbursement History** The admin can view all fuel reimbursement entries added by the driver with complete details in the Reimbursement History section. **Reimbursement Fuel Entries includes –** * Apply search & multi search * Apply delete & multi delete * Show entries (10, 25, 50, or 100)
### **Features of Reimbursement History:** * **Vehicle Image/Name** – Shows the vehicle image or name for easy identification * **Added By** – Displays the driver’s name who added the fuel entry * **Date** – Shows the fuel entry date * **Quantity** – Displays the quantity of fuel * **Cost** – Shows the total fuel cost * **State/Province** – Displays location of the fuel entry * **Reimbursement Status** – Shows two types of status: **Accepted** – The reimbursement request is approved **Rejected** – The reimbursement request is not approved * **Payment Method** – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected which were used for reimbursement. * **Payment Date** – It shows when the payment was processed ### B. Action - ![](data:image/jpeg;base64,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) Setting ### **Edit - Fuel Entry** The admin can edit recorded fuel reimbursement entries at any time by taking the appropriate action.

Edit Fuel Entry - 1

Clicking on **“Edit Fuel Entry”** will redirect to the edit fuel page, where the entry can be updated.

Edit Fuel Entry - 2

### **Delete - Fuel Reimbursement** The admin user can delete recorded Fuel Reimbursement entries by taking the appropriate action.
### **Proceed for - Fuel Reimbursement** Proceed fuel reimbursement allows the admin to process pending fuel reimbursement requests that have not yet been completed.
### **The Journey of Fuel Reimbursement / How it works!!!**
{% hint style="warning" %} **The “Proceed to Reimbursement” option is available for the super admin to approve or reject reimbursement requests.** {% endhint %}
**Payment Method Selection** During processing, the admin can select the payment method from available options such as Cash, Credit Card, Bank Transfer, UPI, or Cheque
{% hint style="warning" %} **The payment method is predefined and fixed; no additional methods can be added by admin from the admin panel.**
{% endhint %}
**Payment date** Enter the date on which reimbursement is processed by admin. **Request is accepted!!** {% hint style="info" %} **If the payment needs to be rejected, the admin simply has to click the “Reject” button, and the request will be cancelled successfully.** {% endhint %} ### **Edit Fuel Reimbursement** After processing fuel reimbursement, the admin can update fuel reimbursement.

Edit Fuel Reimbursement - 1

The reimbursement status can be updated to Accepted or Rejected again by taking the appropriate action, if required.

Edit Fuel Reimbursement - 2

# Travel Allowance ### **Travel Allowance** The travel allowance module enables administrators to compensate drivers for travel expenses incurred during active rides or bookings, ensuring streamlined management and better financial control. **Visibility Control - Admin panel >> General settings** The Travel Allowance option is visible to both drivers and the admin only when the admin enables the Travel Allowance setting. If it is disabled, the admin will not see the menu in their login.
### **A. Travel Allowance History** The admin can view all travel allowance entries with status and details in the Travel Allowance History section which were added by the **driver or admin from their login.** **Travel Allowance History include –** o View travel allowance entries o Search and filter records o Delete and multi delete entries o Show entries (10, 25 & 100)
**Features of Travel Allowance History:** * **Booking ID** – Displays the booking reference number * **Driver Name** – Shows the name of the driver who submitted the entry * **Allowance Type** – Displays the type of allowance (e.g., Toll/Parking, Daily, Food) {% hint style="info" %} **If a new allowance needs to be added, it can be created from the Travel Allowance from settings module by Super admin.** {% endhint %} * **Price** – Shows the total allowance amount * **Status** – Shows two types of status: **Accepted** – The allowance request is approved\ **Rejected** – The allowance request is not approved * **Payment Method** – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected, as used by the admin for allowances. * **Payment Date** – Shows when the payment was processed. {% hint style="warning" %} Entries are shown only if the driver has requested the travel allowance option at the time of going trip. {% endhint %} ### **B. Action -** ![](data:image/jpeg;base64,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) **Setting**
### **Edit Travel Allowance Entry** The admin can edit recorded travel allowance entries at any time by taking the appropriate action.

Edit Travel Allowance Entry - 1

Clicking on **“Edit Travel Allowance”** will redirect to the edit fuel page, where the entry can be updated.

Edit Travel Allowance Entry - 2

### Delete – Travel Allowance The admin can delete recorded travel allowance entries by taking the appropriate action.
### **Proceed for - Travel Allowance** Proceed travel allowance allows the admin to process pending travel allowance requests that have not yet been completed.

The Journey of Travel Allowance / How it works!!!

The **“Proceed to travel allowance”** option is available for the super admin to approve reimbursement requests.
**Payment Method Selection** During processing, the admin can select the payment method from available options such as Cash, Credit Card, Bank Transfer, UPI, or Cheque. {% hint style="warning" %} The payment method is predefined and fixed. {% endhint %}
The **final status** (Accepted or Rejected) is displayed after processing. ### **Edit Travel Allowance** After processing, the admin can update the travel allowance details if required. {% hint style="info" %} The admin can update travel allowance details at any time, whenever necessary. {% endhint %}

Edit Travel Allowance - 1

**Travel Allowance - Status Update** \ The travel allowance status can be updated to Accepted or Rejected again by taking the appropriate action, if required.

Edit Travel Allowance - 2

# Vendors Vendors are service providers for vehicles, and the system records comprehensive information about each vendor. ## A.Add Vendor

Add vendor

**o** Upload a Photo of the vendor's firm or company. **o** Enter Contact Details (Phone number, Email, Website address). **o** Enter City, State, and Country name. **o** Select the Type of Vendor, like part supplier, fuel supplier. **o** Add relevant note if required. ## B.Manage Vendor

Manage Vendor

**o** User can upload multiple vendors by downloading an Excel format. **o** Add single vendor details by clicking the green plus icon. **o** Apply search and multi-search. **o** Apply delete and multi-delete. **o Action** **Edit Vendor** The user can change vendor details at any time.
**o Action** **Delete Vendor** Vendors can be easily deleted or removed at any time by users.

Delete Vendor

# Part The part module maintains stock of parts that are required for vehicle repairs.It records the name of the parts along with their available quantities on hand and their respective types. # Add Parts ### **Add parts**

Add parts

**o** Picture Upload the picture of the part. **o** Barcode Enter the Barcode of the part. **o** Title Enter the title or name of the part. Example – Battery. **o** Number 95D31R **o** Description Enter Description if required. **o** Availability Select its availability. **o** Vendor Select vendor from the dropdown list. **o** Parts Category Select parts category name. **(Need to create parts category from manage parts category first.)** **o** Manufacturer Exide Industries Ltd. **o** Year 2020 **o** Model EXD 123 **o** Qty on hand 2 **o** Unit Cost 1500/- **o** Note Enter note if required. Click on save parts. # Manage Parts ## A.**Manage parts** **o** Add parts **o** It can be printed, saved as a PDF, or exported to Excel. **o** Apply search and multi-search. **o** Apply delete and multi-delete.

Manage parts

### B.Action - setting icon

Manage Parts

### Edit Parts The user can edit or change part details whenever a requirement arises.

Edit parts

### Add Stock User can have the option to directly input quantity of parts from here.
### Delete Parts The user has the option to delete or remove details of parts.

Delete Parts

# Manage Parts Category ## The user**Manage Part Category** It includes the following options : **o** Add parts category. **o** Show entries (10,25,50 & 100). **o** Delete and multi-delete. **o** Apply search.
### **B.Add Part Category** Add the parts category name **Examples:** **o** Tools **o** Electrical **o** Engineering

Add Part Category

### **C.Action - Setting Icon**
### **Edit Part Category** User can edit the part category from here.

Edit Part Category

### Delete Part Category The user can delete or remove part categories at any time.

Delete Part Category

# Work Orders A work order indicates that the vehicle is being sent to the vendor company for repair. So, the user needs to first enter all the repair-related details including parts and vendor. ### **A.Add Work Order**

Add work order

**o** Vehicle **Select vehicle from active vehicles only.** **o** Vendor Select vendor name vendors. **o** Required by Enter the required date for the vehicle. **o** Mechanics Select mechanic **(First create from the mechanic module)** **o** Km(Reading) Enter Vehicle (km). **o** Work Order price Enter price of work order. **o** Note Add relevant note if required. **o** Description Describe vehicle's condition. **o** Status Add status according to the action taken against it. **o** Select part Select part and click on attach part, add the quantity required. * [x] Click on Add work order. ### B. Manage Work Order

Manage Work order

**o** Add work order. **o** Show entries (10,25,50 & 100). **o** Apply search and multi search**.** **o** Apply delete and multi-delete. #### **o Action** Setting Icon - Edit Work Order The user can change work order details at any time as needed.

Edit work order

#### **o Action** Setting Icon - Delete Work Order The user can delete or clear the work order history.

Delete Work order

#### **o Action** Setting Icon - Parts Used The user can view all of the new parts that have been added to the vehicle.

Parts used

### C.Work Order History
### D. Mechanics A mechanic is a skilled professional who specializes in repairing, maintaining, and servicing , engines, vehicles, or other mechanical systems. User can keep records of these mechanics to make efficient vehicle repair system. ### **o** Add Mechanic Create Mechanics by adding their basic information.

Add mechanic

### **o** Manage Mechanic It contains following information : **o** Apply search and multi search. **o** Apply delete and multi delete. **o** Show entries (10,25,50 & 100).
**o Action** **Edit Mechanics** Admin can edit mechanics details as per the requirement.
**o Action** **Delete Mechanics** Admin can clear mechanic details at any time.

Delete Mechanics

# Notes Note feature allows you to create quick reminders or anything else with respect of vehicles, user(mangers) & drivers. ### A.**Manage Note** Admin can manage notes in different ways : **o** Search and multi-search **o** Delete and multi-delete **o** Show records (10,25,50 & 100)

Manage notes

**o Action** **Edit Note** Admin can edit or change notes as needed.

Edit note

**o Action** **Delete Note** Admin can delete or remove notes as per requirement.

Delete note

### **B.Create Note**

Create Note

**o** Select vehicle **(Only active vehicles are eligible.)** **o** Select person in charge **(Users-Manager and Driver names can be viewed.)** **o** Add Note **o** Enter date **o** Click on add note # Service Reminders Users have the option to set reminders for various tasks, such as oil change, fuel maintenance and license expiry, according to their preferences, ensuring efficient operations. **It consists of three sub modules.**
Manage Service Reminders
Add Service Reminders
Service Item

Steps to create service reminder

* [x] **Follow above outlined steps to create service reminder.** # Manage Service Reminders User is required to follow the below steps to for creating service reminders.

Manage Service reminder

**o** Add service item **o** Show Entries (10,25,50 & 100) **o** Apply search and Multi search. **o** Apply delete and multiple delete. ### **o Action** **Edit Service Reminder** Admin can change or update service reminders.
### **o Action** Delete **Service Reminder** Admin can delete or remove service reminders.
# Add Service Reminders

Add Service Reminders

**o** Select vehicle from active vehicles. **o** Add the date from which the user wishes to receive a reminder. **o** Select service items. * [x] **Save** # Service Items ### Service Item
Add Description - For Example -Bettery change Over due time Interval - Set time interval (in days) Over due meter Interval - Specify Km at which a reminder is required. Due soon reminder - Set Due soon time interval ( in days) Due soon meter interval - Specify Km at which a reminder is required. ### **o Action** **Edit Service Item** All recorded service items can be changed or edited at any time by admin

Edit service item

### **o Action** **Delete Service Item** Admin can delete or clear the service item as needed.

Delete Service item

# Notifications In the Notifications section, users receive notifications for the following items as well as service reminders that have been manually set or generated from the service reminders module. ## Renew Registration Renew Registration: It will remind admin to renew their vehicle's registration.
## Renew Insurance It will serve as a reminder to renew admin's vehicle insurance.
## Renew Licence It will remind when vehicle license has to be renewed.
## Renew Driving Licence When your driver's license has to be renewed, it will remind you.
## Service Reminders When a user manually configures a service reminder from the service reminder module, they will receive notifications according to the configured time.
# Reviews Under the Reviews module, the admin can view the reviews submitted by customers from the frontend website. {% hint style="danger" %} The admin is required to enable the driver review feature from the **Admin Panel > API Settings.** ![](/files/lrtNz86yEQDz1JNIwQGV) {% endhint %}

Review module

# Settings Settings is Module within a system or application that allows admin or System managers to configure and customize various parameters and preferences.
# User Access Management The admin needs to initially create distinct roles and then allocate permissions based on the unique characteristics of each role. ### **A.Manage Role**
The admin can manage roles in different ways : **o** Apply search & Delete. **o** Add roles **o** Show records (10,25,50 & 100) **o Action** **Edit Role** Admin has the flexibility to modify roles and adjust permission types according to their specific requirements.
**o Action** **Delete Role** The admin has the authority to remove or delete roles and permissions as needed.

Delete Role

### B.Add Role Admin has the right to create different roles and assign permissions. **Examples** **o** Admin **o** Manager **o** Senior Manager **o** Executive
# General Settings In General Settings, the admin can customize various elements that will be applied across all panels, including Admin, System (Managers), Customer (End-User), and Driver. {% hint style="info" %} **Changes made in the general settings will apply to all logins, including driver logins, customer logins, and user manager logins.** {% endhint %}
**Website Name:** Enter the name of your company's website. **Email:** Provide email address. **Business Address 1 & 2:** Provide the company address in fields 1 and 2. **City:** Provide the name of your city. **State:** Enter the name of your state. **Country:** Enter Country Name. **Distance Format:** Select the distance format of miles or km. **Fuel Qty. Unit:** Select a fuel quantity unit like gallons or litres or kwh. {% hint style="info" %} If any fuel quantity is selected, the unit will automatically change accordingly; otherwise, the fuel quantity unit will be applied as per the predefined settings in General Settings (such as Litres, Gallons, or kWh). {% endhint %} **Language:** Choose any one language **Icon image:** Upload the icon image. **It will be updated in the admin panel and as a favicon on the front end.** **Logo image: Upload** logo image. **It will be updated across the entire fleet.** **Website Footer Logo Image:** Upload logo image in the provided dimension **It will be updated at the footer of the frontend/Website** **Currency Symbol:** Add Currency Symbol **Date Format:** Select Date Format. **Tax No:** Enter your organization's or personal tax number. **Vehicle Interval (In minutes):** Set the interval between the same vehicle in minutes. **Driver Interval (In minutes):** Set the interval between the same driver in minutes. {% hint style="info" %} **Vehicles and drivers will be available for booking according to the set interval. For example, if the admin sets a vehicle interval of 30 minutes in the general settings, the vehicle will not be available for the next 30 minutes after any booking has been completed. It will work the same for the driver interval.** {% endhint %} **Tax Charges:** Enter tax charges with % that will applicable to Booking invoice and transaction income. **Default Service Item interval:** Add the number of days for the default service item internal interval. **Invoice Text:** The admin may customize the invoice by adding required text. On the booking receipt and booking quotation receipt, this invoice text will be shown. **Website Footer:** The website footer can be manually customized as needed. This content will be added to the admin panel. **Fuel Reimbursement Control:** Admin can enable or disable fuel reimbursement for the driver. The driver can manage fuel reimbursement entries only if this feature is enabled.

Fuel Reimbursement Control

**Info (ⓘ):** \ When the Fuel Reimbursement Control is enabled, the Reimbursement History option will appear in the Fuel menu for both Admin and Driver. If disabled, the Reimbursement History option will not be visible in the Fuel menu. Click on the below link for more information [Fuel](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/644/explore-features/fuel) **Travel Allowance Control:** Admin can enable or disable travel allowance for the driver. The driver can manage travel allowance entries only if this feature is enabled.

Travel Allowance Control

**Info (ⓘ):** When the Travel Allowance Control is enabled, the Travel Allowance option will be visible in the menu for both Admin and Driver. If disabled, the Travel Allowance request option will not be visible in the menu. Click on the below link for more information [Travel Allowance](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/644/explore-features/travel-allowance) **Fuel Enable For Driver:** Admin can enable or disable fuel functionality for the driver. The driver can control fuel entries for his car if this feature is enabled.
**Info (ⓘ):** If this setting is enabled, the driver will be able to add and manage fuel entries for their assigned vehicle. If disabled, fuel-related options and controls will not be accessible in the driver panel. **Income Enable For Driver:** Admin can enable or disable driver income. The driver can manage Income entries for his car if this feature is enabled.

Income Enable For Driver

**Info (ⓘ)** If this setting is enabled, then driver will be able to add and manage income entries for their vehicle. If disabled, then driver will not be able to access or manage any income entries. **Expense Enable For Driver:** Admin can enable or disable driver expenses. The driver can control expenditure entries for his car if this feature is enabled.

Expense Enable for Driver

**Info (ⓘ)** If this setting is enabled, the driver will be able to add and manage expense entries for their vehicle. If disabled, the driver will not be able to access or manage any expense entries. **Fare mode:** Admin is required to set booking fare mode Vehicle Type wise or Vehicle Price-wise **Fare by Vehicle Type**

Fare by Vehicle Type

**Info (ⓘ)** Fare by Vehicle Type is calculated using a base fare and distance. If the total distance is within the base KM, only the base fare is applied. If the distance exceeds the base KM, extra charges are added based on the standard rate per KM. **Click on the below link for more information.** [Manage Bookings](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/651/explore-features/bookings/manage-bookings) **Fare by Vehicle Price**

Fare by Vehicle Price

**Info (ⓘ)** Fare by Vehicle Price is calculated based on the predefined pricing set for each vehicle. The system applies either a fixed price or a per-distance rate, depending on how the vehicle pricing is configured by the admin. ### Return Booking If the admin enables the return booking feature from the admin panel, both the admin panel and the customer's frontend will display the return booking option.

Return Booking

**Info (ⓘ)** If this setting is enabled, customers will see the return booking option while creating a booking. If disabled, the return booking option will not be visible during booking. {% hint style="info" %} Follow below steps to add your custom Localisation: {% endhint %} 1. Go to lang folder at **FLEET6/framework/resources/lang/** 2. copy **English-en** Folder and rename it to your **LANGUAGE-CODE** 3. Change your localisation labels in files under your LANGUAGE DIR. 4. Now you will find your language in General Settings. 5. Refer DIR structure as shown in below image: ![Custom-Language](/files/-MkG-PNkcU0-froaAXW8) **Driver Ride Start Control:** By enabling this feature, the admin can restrict drivers from starting bookings. Once this feature is enabled, drivers can only start the bookings assigned to them.

Driver Ride Start Control

**Info (ⓘ)** If this setting is enabled, drivers will see the Start Ride and Complete Ride options in bookings. If disabled, these options will not be visible to drivers in bookings. **Driver Doc Verification:** By enabling this feature, an admin can restrict the driver's login until document verification is completed.

Driver Doc Verification

**Info (ⓘ)** If this setting is enabled, only drivers with verified documents can log in. If disabled, all drivers can log in without document verification. Click on the below link for more information [Manage Bookings](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/651/explore-features/bookings/manage-bookings) **Dynamic Fare:** Admin can enable or disable dynamic fare settings. When enabled, the system automatically adjusts fare based on predefined conditions such as distance or range.

Dynamic Fare Counter

**Info (ⓘ)** Dynamic fare is calculated based on booking demand in a specific area. The system combines daily and weekly booking counts to generate a final score, and based on this value, a predefined fare percentage is automatically applied. Click on the below link for more information [Dynamic Fare Range](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/639/explore-features/settings/dynamic-fare-range) **Range:** Admin can define and manage fare ranges for different distances or conditions. These ranges help in calculating fares accurately based on set criteria. It only works when dynamic fare is enabled.

Area Range

**Info (ⓘ)** Fare ranges are predefined by the admin based on distance or specific conditions. These ranges are then used by the system within Dynamic Fare to automatically apply the appropriate fare percentage for accurate pricing.
**Organization Mode:** Admin can enable or disable organization mode. When enabled, the system operates based on organizational settings and controls for better management.

Organization Mode

**Info (ⓘ)** When Organization Mode is enabled, the customer’s fare cost is deducted from the organization’s allocated funds instead of the individual customer. If disabled, the fare is charged directly to the individual customer. Click on the below link for more information [Organization](https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/~/edit/~/changes/644/explore-features/organization) The **Admin** may either click the save button to store the settings or the clean database option to delete previously saved settings. # API Settings You can enable or disable API from here and have other settings which will reflect on your API and hence on the mobile app. ### General API Settings
You may turn on or off APIs here. **API:** The admin user can restrict mobile app login. This means if the admin disables this API, the mobile app will not work. **Google Location API**: You must provide an API key in the Driver Maps section in order to enable the Google Location API option. By turning on this feature, the user will be able to receive address recommendations from Google Maps when creating a new booking. **Anyone can register:** The admin can directly control new registrations from the frontend or website. By enabling this option, the admin allows new registrations. **Driver Review System**: By enabling the review feature, the admin can view newly submitted reviews posted by customers from the frontend.

Reviews

**Region Availability:** You can type the name of your region here. **Maximum Time a Trip can Go(in Days):** Admin can choose the maximum number of days for a trip here. **Future booking timing (in days):** You can specify how many days in advance you can reserve a vehicle in the future. **Cancel timing (in days):** Here, you may indicate how many days before your trip you can cancel. ### Firebase Settings Steps to store firebase Database URL which is used in Android APP and to track Drivers in Admin panel 1. Sign in to Firebase Console and generate new private key of your firebase project which you will used for Fleet manager. 2. Rename your downloaded file to **firebase\_credentials.json** 3. Replace your file at **PROJECT\_FOLDER/framework/storage/firebase/** location 4. Then store your firebase Database URL here. #### Refere below image to get your firebase private key. ![firebase-console](/files/-Mjs7Ml7vRZm2p09mbo9) Admin user can upload the file under the Firebase settings.

Firebase settings

### Driver Maps **Web API Key for google maps** :info-circle: To track driver positions, respond to suggestions in bookings, and determine total mileage, input the API key. {% hint style="danger" %} **To view the Driver Maps module in the system, the following information must be provided.**\ \ The admin must upload the Firebase JSON file under the API Settings module. For Driver Maps, the admin must set the Google Maps Web API key and the Firebase API key in the API Settings. The logged-in user must be granted permission or access to Driver Maps from User Access Management under the Settings module.
{% endhint %}
**Firebase Setting Web API Key** :info-circle: Firebase is used to connect the system with the Android app and enable real-time features like driver tracking, authentication, and data sync.
**Info (ⓘ)**\ The Firebase Web API Key connects the Fleet web application with Firebase services such as authentication and real-time database, enabling seamless communication between the admin panel and mobile app.
# Payment Settings Here, you may choose the payment option that will be used to pay you. Cash, Stripe, RazorPay, and PayStack are all acceptable payment options. Here, you may also choose a currency code. {% hint style="info" %} **The admin user can set the payment method for the frontend or website by following the steps below:** 1. **Add the Driver Map API key by navigating to**** Settings > API Settings** **and entering the key under the** **Driver Maps** **tab**. 2. **Select the desired payment method and configure the corresponding keys from** **Settings > Payment Method**. 3. **Disable the admin approval option from** **Settings > Frontend Settings**. {% endhint %}

Payment Setting

\ **Paypal Admin Selection** Additionally, the admin can configure Paypal Payment Gateway using its credentials from the payment settings module to enable and manage Paypal payment integration. {% hint style="info" %} If enabled, PayPal payments will be processed. If disabled, PayPal will not be available as a payment option for users. {% endhint %} # Mail Setting #### Mail Setting

Mail Setting

Here, Admin may configure the mail settings that will be used to send system emails. They can set the mailer type, mail host, port, username, and password, and test the configuration before saving. # Dynamic Fare Range #### A. Dynamic Fare Range Dynamic fare helps the admin set pricing based on booking demand (area overlap), making fare calculation easy, automatic, and flexible. {% hint style="warning" %} The admin can enable the Dynamic Fare Range option from Settings >> General Settings to apply fare calculation based on defined ranges(fixed by admin); otherwise disabled, standard fares are applied. {% endhint %} #### Dynamic Fare Range calculation Formula: {% hint style="info" %} Final Count = (Daily Overlaps × 0.75) + ((Weekly Overlaps ÷ 7) × 0.25) {% endhint %} The system tracks how many bookings overlap in a specific area (using geofence). It calculates a final count using both daily and weekly ride, where daily ride has more impact. Based on this final count, the system automatically selects the matching range and applies the defined fare percentage.

Dynamic Fare Range

The admin can see that the system automatically calculates fares based on booking overlap (daily & weekly) and applies the fare as per the defined ranges.
#### B. Add dynamic Fare Range By clicking on the “+” button, the admin can add new dynamic fare range entries.\ • Min Value – Minimum limit of the final count\ • Max Value – Maximum limit of the final count\ • Percentage (%) – The fare adjustment (increase) applied when the demand falls within this range. {% hint style="info" %} To avoid errors, ensure ranges do not overlap. {% endhint %}
{% hint style="info" %} The system calculates a final count using daily and weekly booking overlaps and applies the fare based on the defined range automatically. {% endhint %} #### **C. Action -** ![](/files/DwkfjdOqtEL8XSfnD5Db) **Setting** Dynamic Fare Ranges includes: * Search records * Delete and multi delete entries * Show entries (10, 25 & 100) * View and manage details with action options
#### Edit Dynamic Fare Range The admin can update dynamic fare range entries in the Dynamic Fare Range section. They can modify as required.
#### Delete Dynamic Fare Range The admin can delete dynamic fare range entries from the Dynamic Fare Range section.
# Travel Allowance **Manage** **Travel Allowance**\ Travel allowance refers to the amount provided to cover expenses incurred during official travel, such as food, lodging, transport, and other related costs.

Manage Travel Allowance

#### Add Travel Allowance

Add Travel Allowance

* **Name** – Enter the name of the travel allowance (e.g., Food Allowance, Lodging Allowance, Mileage Allowance) {% hint style="info" %} If any travel allowance type is added from the settings module, it will be available in the dropdown while adding a travel allowance entry. If deleted, it will also be removed from the dropdown list automatically. {% endhint %} **Manage Travel Allowance Entries include –** o View travel allowance entries o Search and filter records o Delete and multi delete entries o Show entries (10, 25 & 100)
#### Edit Travel Allowance The admin can edit recorded travel allowance entries at any time by taking the appropriate action.

Edit Travel Allowance

#### Delete – Travel Allowance The admin can delete recorded travel allowance entries by taking the appropriate action.

Delete Travel Allowance

# Traccar Settings Introducing the much-awaited Live Tracing feature, the Fleet module elevates the capabilities of fleet management by enabling real-time location tracking of vehicles within the fleet. This groundbreaking addition empowers fleet managers with enhanced control and efficiency, as they gain instant access to the precise whereabouts of their vehicles. With Live Tracing, fleet management reaches new levels of optimization and effectiveness, revolutionizing the way fleets are monitored and managed. By default, it is enabled, and administrators have the flexibility to disable it based on their specific needs.
**Traccar Server Link**: Please provide the URL for your server. **Traccar User Name**: Please enter your Traccar username. **Traccar Password**: Please enter your Traccar password. **Traccar/Google Map Key**: Please enter your Google Map key. # Traccar Device Integration Users can track their vehicles without needing to buy a separate tracking device. Our Fleet Manager system empowers users to download an intuitive application from the Play Store or App Store, making it easy to track vehicles directly from their mobile phones. Follow these steps to get started :thumbsup: ## Setting up the demo server Firstly, the user is required to set up the demo server which allows the users to test the functionality of the Traccar GPS tracking platform without needing to set up their own server.\ \ You can access the demo Traccar server by signing up on the website or logging in directly. ### Step 1: **Visit** [**https://demo4.traccar.org/login**](https://demo4.traccar.org/login) ### Login or Register
### Step 2: Go to the settings
### 3. Go to the settings> Device ### ​​ **Click on the Plus icon**
### 4. Add Device Identifiers Name - Enter the user's name. Identifier - Add the vehicle name that needs to be tracked.
Click on **Save** {% hint style="info" %} **Users can create multiple devices in a Traccar system and then associate device identifiers with the vehicle in the fleet management system.** {% endhint %} ## Set mobile device as a Traccar device Follow the below-outlined steps: ### For Android Users 1. Download the app from the Play Store ###
### 2. Open and add the required details * Enter the name of the Device Identifier. * Enter the Server URL - * Select the Location accuracy - **"High"**
### 3. Enable Service Status
## **For iPhone Users** ### **1. Download the app from the App Store** ### Visit:
### 2. Open the app and add the required details Device Identifier - Vijay Server URL - Location accuracy - Select **"High"**
### 3. Enable service status
# How to track vehicle It allows users to configure settings in the Fleet Manager system. \ The Traccar setting module allows the user to input the required fields. **Traccar server link:-** [https://demo4.traccar.org/](https://demo2.traccar.org/)\ \ Traccar user Name:- \ \ Traccar Password:- vijay {% hint style="info" %} **The user is required to enter the username and password that were used when creating the account for the demo server.** {% endhint %} Click on the **"Save"** button. ## Add the device identifier in the vehicle module **The user is required to add the identifier that was added in the demo server to the vehicle module of the admin panel that needs to be tracked.**
### Track bookings Admin can track the driver's location for the ongoing booking from the vehicle track module. # Twilio Settings

Twillo Settings

SMS messages are sent to customers and drivers using Twilio settings. Account SID, auth token, contact information, customer message and driver message can all be set. You can select the number you want to send an SMS from the contact number. # Chat Settings

Chat Settings

Through the Pusher app, back office users and drivers can communicate. You must provide the required information to use this chat feature. # Reasons for Cancellation ### A. Add Reason for cancellation The admin is required create reasons for booking cancellations i.e No fuel ,Tire Punctured.

Reason for cancellation

### B. Manage Reasons For Cancellation

Manage Reason for cancellation

Admin can manage reasons in different ways : **o** Apply search. **o** Delete and multi-delete. **o** Show records (10,25,50 & 100). **o Action** **Edit Reason for Cancellation** The admin can change the reasons for cancellation at any time.

Edit reason for cancellation

**o Action** **Delete Reason for Cancellation** The admin can delete or remove the reasons for cancellation at any time.

Delete reason for cancellation

# Email Notifications **Before enabling email notifications for the first time, you must have to set the email configuration in `PROJECT_FOLDER/framework/config/mail.php`** The admin needs to activate Email Notifications in order to send various emails to multiple users simultaneously. The admin should follow the steps outlined in the image below. **Admin can view active or existing system managers (Users).** # Set Email Content The admin is required set content to send email notifications. it allows admin to set different content for different notification type.

Set Email Content

# Fare Settings The admin should set Base Fare for different vehicle types. **o** Set Base Fare Km wise. **o** Set Waiting charges. **o** Set Standard Fare Per Km. **o** Set the above rates for Night and Weekend. The rates will be shown on the booking Invoice, assisting the admin in charging customers based on the specified rates.
# Expense Categories The admin is required set different categories of expenses to add expenses from transaction module. ### A. Add Expense Categories Add Name of Expenses i.e Insurance, Mechanics, Fuel, Car wash etc.
### **B. Manage Expense Categories** **o** Apply search and Multi search here. **o** Add Expense categories. **o** Show Entries (10,25,50 & 100). **o** Import Excel Sheet of Multiple Expense categories. **o Action** **Edit Expense Category** Admin can edit expense categories as per requirement.

Edit Expense category

**o Import Excel** The admin can simultaneously upload multiple expense categories using an Excel sheet.
**o** Click on Download Sample Excel File. **o** Add Categroties in the sample file and Upload there. # Income Categories The admin is required set different categories of income to add income from transaction module. ### A. Add Income Categories Add Income categories name i.e Booking, Scrap Income.
### **B. Manage Income Category**

Manage Income Category

**o** Apply search and multi-search here. **o** Add expense categories. **o** Show Entries (10,25,50 & 100). **o** Import Excel Sheet of Multiple Income Categories. ### **o Action** **Edit Income Category** The admin can change or update Income categories.

Edit Income Category

### **o** Import Income Categories
**o** Click on Download Sample Excel File. **o** Add Categroties in the sample file and Upload there. # Frontend Settings {% hint style="info" %} If **Admin Approval Required?** is off then customer can pay directly from website while adding new booking. Make sure you have enabled google places API in API settings and stored **"**[**Web API Key for google maps**](/explore-features/settings/api-settings)**"** in Driver Maps section of API settings. {% endhint %} > ### Any changes made in the frontend settings will be reflected on the frontend/website.
**o About us**: Add About us information for the frontend or Website. **-130 characters only** **o Contact Details**: Add Customer Support, Email & Contact Number. **o About Fleet**: Add fleet manager description. **o Language**: Choose the language to show from the frontend. **o FAQ Link**: Add FAQ Link. **o No.of Cities Serving**: Add the number of cities serving. **o No.of Vehicle Serving**: Add the number of vehicles serving. **o Add Hours to Book(Now):** Add Hours to book (Now). **o Cancellation:** Add cancellation terms in the form of a Web URL. **o Terms:** Add Terms and Conditions in the form of a Web URL. **o Privacy Policy:** Add Privacy Policy in the form of a Web URL. **o City Description:** Add the city description, it will be displayed on the About Us page on the frontend. **o Vehicle Description:** Add the city description, which will be displayed on the About Us page on the frontend. **o About City Image:** Add the city image in the specified dimensions. **o About Vehicle Image:** Add the city image in the specified dimensions. **o Social Media Links:** Add Different Social Media Links. **o Footer menu link**: Add the Footer menu name with the link for the frontend setting **o Sign Up content**: Add the file, Title of content, and subtitle for the frontend #### **Admin Approval Required?** This setting is required to display multiple payment options on the frontend or website; however, the admin must select the desired payment options from the payment settings.

Admin panel>Frontend settings

### Fleet Frontend - Payment options The customer can make a payment by selecting the payment options.

Fleet fronted- customer login

## For more details, read the Fleet Frontend Documentation!!! [https://app.gitbook.com/o/WoXZFEs33ioROvY3SSIy/s/-LtZONQkdJdM-241mjfe/\~/changes/511/fleet-frontend-documentation](/fleet-frontend-documentation) # Company Services Company services refer to the range of offerings and solutions that a company provides to its clients, customers. ### A. Add Company Service
**o** Add the company service's name with its title or name. **o** Add company service with its relevant icon in the described dimension. **o Describe the service concisely with a relevant description in up to 93 characters**. ### **B. Manage Company Service** **o** Apply Search and Multi search. **o** Add New Company Service **o** Show Entries (10,25,50 & 100). **o** Apply Delete and Multi Delete. **o Action** **Edit Company Service** The admin can edit or change company services as needed.
**o Action** **Delete Company Service** Company services can be removed or deleted if required.
# Driver Maps The user can track the driver's location with the help of Google Maps. {% hint style="danger" %} **To view the Driver Maps module in the system, the following information must be provided.**\ \ The admin must upload the Firebase JSON file under the API Settings module.
For Driver Maps, the admin must set the Google Maps Web API key and the Firebase API key in the API Settings.
The logged-in user must be granted permission or access to Driver Maps from User Access Management under the Settings module. {% endhint %}
# Inquiries Here you can see list of inquiries ![inquiries](/files/-Mjrlrti9UWgXN7aUVql) # Fleet Frontend Fleet frontend is also known as client side, is the part of application that the user interacts with user directly. The fleet frontend comprises various components or modules, allowing the admin to directly configure content from this interface, enhancing the application's frontend. It consists of various componenets or elements :
Testimonials Testimonials are statements or endorsements that express positive feedback, recommendations, or reviews about service that can be featured on website.
Team Team refers to a component or module responsible for displaying information about a team.This could include details about team members,their roles withihn the organization and perhaps some interactive features or visual elements to enhance the user experience.
Inquiry An inquiry means a customer refers to the act of seeking information, knowledge, or answers to questions.
Website It offers details about the website to enhance the user's understanding.
FAQ It provides quick and helpful information to users, customers, or visitors who might have queries about a particular product, service, website, or topic.
# Testimonials ### A.**Manage Testimonials**
**o** Add Testimonials. **o** Show entries (10,25,50 & 100). **o** Apply search and multi search**.** **o** Apply delete and multi delete. **o Action** **Edit Testimonial** Admin can change or edit testimonials from here.
**o Action** **Delete Testimonial** Admin can remove or delete any testimonials from the backend. it would not be displayed in frontend side once it is deleted.
# Team The admin has the capability to showcase team members on the frontend, allowing visitors or users to gain insights into the organization's personnel. ### A. Manage Team
Manage Team Module includes : **o** Add Team **o** Show entries (10,25,50 & 100). **o** Apply search and multi search**.** **o** Apply delete and multi delete. ### B. Add team Member
Add Team Members's basic details along with photo and short description. # Inquiry User can see list of inquiries placed from customers.
# Website Fleet Manager Customer Interface. ### Home Page
### ### About Page
### Contact Page
### Customer Login
### Customer Registration
### Customer's Edit Profile
### Booking History
### Customer Dashboard
### Forget Password
### Payment Page ![Payment Page](/files/-Mjs2RzO7bsdA-ETOj9I) # FAQ Frequently asked question / answers. ## How to change language ? You can change the language of frontend by doing following. 1. Login to the admin panel. 2. Go to Settings -> Frontend Settings. 3. You will see select language dropdown there, from where you can change the language. 4. Click on Save. 5. Refresh Frontend to see the changes, and if not reflected then clear cache of frontend and check again. ## How can i update content in frontend ? You can customise following sections from Frontend settings in admin panel. #### Homepage * Our Services * Vehicles * Testimonials * Footer details #### About * About description. * Count of cities and vehicles. * Owners ( Mind behind fleet ) #### Contact * Contact details ( e.g. number, email, address and map ) # Support Desk Please visit our [**profile page**](http://codecanyon.net/user/hyvikk) or ask question [@hyvikk](mailto:vijay@hyvikk.com) ### :white\_check\_mark: **Support for this item includes** * Responding to questions or problems regarding the item and its features * Fixing bugs and reported issues * Providing updates to ensure compatibility with new software versions ### :x: **Item support does not include** * Customization services * Support for third party software and plug-ins ### :warning: **Before seeking support, please...** * Make sure your question is a valid Script Issue and not a customization request. * Make sure you have read through the documentation and any related video guides before asking support on how to accomplish a task. * If you have customized your script and now have an issue, back-track to make sure you didn't make a mistake. If you have made changes and can't find the issue, please provide us with your changelog. * Almost 80% of the time we find that the solution to people's issues can be solved with a simple "Google Search". You might want to try that before seeking support. You might be able to fix the issue yourself much quicker than we can respond to your request. # Change log Version History & Change Log ## Version 7.1.4 ## Feature **Ø Info (ⓘ) Tooltip – Improved Admin Understanding** * Introduced an Info (ⓘ) tooltip across multiple settings in the **Admin Panel** to provide clear, contextual explanations for each configuration. This helps **admin users** understand the purpose and impact of each setting more easily. **General Settings (Info ⓘ)** This feature has been implemented for the following controls: * Fuel Reimbursement Control * Travel Allowance Control * Fuel Enable for Driver * Income Enable for Driver * Expense Enable for Driver * Fare Mode (Fare by Vehicle Type & Fare by Vehicle Price) * Return Booking * Driver Ride Start Control * Driver Document Verification * Dynamic Fare * Area Range * Organization Mode **API Settings (Info ⓘ) – Firebase Configuration** * Enhanced the API Settings section by adding an Info (ⓘ) tooltip for Firebase configuration. This improvement provides clarity on the usage of the Firebase Web API Key, helping **admins users** correctly connect the mobile application with the system for real-time tracking, authentication, and data synchronization. **Ø Fare Mode Terminology Update – Improved Clarity** * Updated naming in **General Settings** to improve clarity and understanding of fare configuration: Vehicle Type Wise → **Fare by Vehicle Type** Vehicle Price Wise → **Fare by Vehicle Price** This helps **admins** clearly understand how fare is calculated during booking. **Ø Organization Customer Report – Date Range Selection Issue Resolved** * In the previous version, **admin users** were required to manually enter the date range while generating reports in the Organization Customer Report section. This issue has been resolved. A dynamic date picker has now been added, allowing users to easily select dates from a calendar. ## **Bugs** **Ø Fleet Frontend – Booking Email Notification Issue Resolved** * In the previous version, booking confirmation emails were not sent to customers after creating a booking from the frontend. This issue has been resolved. Customers now receive booking confirmation emails successfully after booking creation. **Ø Fleet Frontend – Trip Distance Mismatch Issue Resolved** * Previously, the total trip distance displayed during booking creation differed from the distance shown in the View Booking Details section. This issue has been resolved, and the system now displays consistent and accurate trip distance across both sections. ## Version 7.1.3 ## Feature **Ø Emergency SOS Alert Button – Enhancing Driver Safety** * Introduced a dedicated Emergency SOS alert button that allows drivers to instantly notify the Admin and Super Admin during emergency situations, ensuring quick response and improved safety. **Ø Launched Proximity Assistance Feature – Driver Panel** * Enabled drivers to locate nearby petrol pumps and parking areas directly from the ongoing ride screen, with seamless redirection to Google Maps for real-time navigation. **Ø Fuel Reimbursement System – Driver & Admin Access** * Introduced a fuel reimbursement feature where drivers can easily submit fuel expense entries and raise reimbursement requests directly from the Fuel module. Admins can review, verify, approve or reject, and process these requests smoothly using predefined payment methods. * A dedicated Reimbursement History section is also provided for both driver and admin to track all entries, statuses, and payment details with full transparency. **Ø Added Travel Allowance Functionality – Controlled Submission & Authorization** * Introduced a travel allowance feature that allows drivers and admins to add and manage travel-related expense requests during ongoing trips. Drivers can submit requests from the booking screen, while admins can review, approve/reject, and process them with predefined payment methods. **Ø Electric Vehicle Energy Measurement – kWh Enabled** * Implemented a new Electric Vehicle engine type with automatic fuel unit conversion to kWh for accurate energy tracking. The system applies unit conversion based on the selected engine type, ensuring seamless management for both admin and driver panels. **Ø Vehicle Management Module Extended – Tyre Inventory** * Enhanced the Vehicle Management module with a Tyre Inventory system, enabling admins to efficiently track, manage, and maintain tyre-related records from a centralized dashboard, ensuring better control and operational efficiency. **Ø Tyre Issue Management – Issue Tracking & Approval** * Enabled a Tyre Issue Management system that allows drivers to report tyre-related problems such as puncture, damage, or wear during trips. Admins can review, track, and manage these issues with status control (Pending, Approved, Rejected), ensuring timely action, improved vehicle safety, and efficient maintenance handling.
**Ø Fuel & Mileage Control - Admin Access Enabled** * A dedicated Fuel History action button has been introduced under Vehicle Management, enabling efficient access to and monitoring of fuel-related data for each vehicle, ensuring better monitoring and control. \ **Ø SMTP Email Configuration – Secure Delivery Access** * A dedicated SMTP Email Configuration feature has been introduced, enabled SMTP Email Configuration to allow secure setup and management of email settings, ensuring reliable, authenticated email delivery setup, and transparent system notifications. **Ø Geofence-Based Calculation – Dynamic Base Fare Control** * Introduced a geofence-based dynamic fare system that calculates pricing automatically based on booking demand (daily & weekly overlaps). * This ensures accurate, consistent, and demand-based fare calculation by applying predefined ranges set by the admin, with real-time impact during booking. \ **Ø Organization Management – Enhanced Capability**
* Launched a new Organization feature to onboard and engage different customer groups. Admins can create and manage multiple organizations, allowing customers to easily access and use benefits and allowances provided by their employers. **Ø Admin Reporting Enhancement – Report Access Control** * Enhanced the reporting module to enable admin users to access Organization, Cost Per Trip, Daily Ride, and Driver Reports, providing improved performance tracking and operational insights. \ **Ø Interface Upgrade – Index Page Booking Enhancement** * Enhanced the index page with a redesigned Cab Booking button, structured into three sections for easier navigation and a more streamlined booking experience. **Ø Added PayPal Integration – Secure Online Payment Control** * Implemented a PayPal payment gateway on the index page, providing a secure and flexible online payment option, ensuring safe and reliable payment processing for users. \
## Version 7.1.2 ## Feature Ø **Booking Start Control – Flexible Ride Start** * Admins can now control when drivers are allowed to start their bookings. This makes sure rides only begin with admin approval, giving better control over operations. * In the driver’s login, a Start Ride button will only appear once this feature is enabled from the admin panel. Ø **App Access Control – Admin-Managed Login** A new API setting lets admins control app access. They can enable or disable the app for users at any time, helping prevent unauthorized use and keeping the system secure. Ø **User Registration Control – Website Sign-Up Management** User registration on the website is now fully controlled by admin permissions. Admins need to enable this option from the API settings under the Settings module. New users can only register if allowed, giving admins better control over who joins the system and reducing unverified sign-ups. **Ø Driver Maps – Live Location Tracking** * Admins can now monitor drivers’ real-time locations by integrating a Firebase API key. This feature needs to be enabled from the API settings under the Settings module. It helps improve visibility, enhances safety, and allows for quicker response times during active rides. * Admins can now control access to the Driver Maps module for new user logins, as it has been under the User Access Management module\ **Ø Driver Assignment – Faster Booking Allocation** \ The driver assignment process is now easier and faster. Admins can assign drivers to new bookings directly by clicking on the Action column, without opening the booking details, saving time and effort. **Ø Driver Availability – Seamless Booking Process** \ Admins can now check a driver’s availability while creating a booking. The availability status is updated from the driver app, allowing admins to know whether a driver is free before assigning a booking. ## Version 7.1.1 ## Feature **Fleet Frontend – Enhanced Booking Dashboard**\ Customers can create new bookings based on the available booking types from the booking dashboard after logging in. ### **Bug** **Fleet Frontend – Fixed Incorrect Booking Status** Earlier, bookings were marked as *completed* immediately after payment was made from the frontend. This issue has now been resolved. The booking status will now be shown as *Pending*, even if the payment is completed from the frontend. ## Version 7.1 ## Feature * **Firebase Settings Module Upgrade**\ The Firebase Settings module has been enhanced with a file upload feature, allowing the admin to easily configure Firebase settings by uploading the required file. * **Fleet Frontend – Review Feature Introduced**\ Customers are now able to provide feedback by submitting reviews through the frontend interface after completing their booking. * **Firebase Password Reset Enhancement**\ If a customer or driver’s password is reset from anywhere within the Fleet system, it will now be automatically updated in Firebase. ## Bugs * **Fleet Frontend – Customer Support Email Issue Resolved**\ In the previous version, the customer support email ID was not updated when changed from **Admin Panel > Frontend Settings**. This issue has been resolved. The email ID now updates correctly when accessed via the **Customer Support** option under booking details. * **Fleet Admin Panel – Vehicle and Driver Record Issue Resolved**\ Previously, admin users were unable to view booking records if they had been deleted by the driver or customer. This issue has now been fixed, and all relevant booking records remain accessible to the admin. ## Version 7 {% hint style="info" %} **Important Note:** Upgraded Laravel Version to 10.17.1 {% endhint %} ## Change Log 7.0 **Features** * **Upgraded the Booking Module with a Round Trip Option** The booking module has been enhanced with a round-trip feature, enabling customers to conveniently book both onward and return journeys in a single process. * **Introduction of the Vehicle icon in the vehicle module** We have introduced a new Vehicle Icon feature, enabling admins to assign specific icons to vehicles. This enhancement allows customers to visually identify vehicles more easily on the front end. * **Seamless Booking with Luggage Capacity** The admin can now define the luggage capacity for each vehicle, just like passenger capacity. This ensures customers can book a vehicle that fits both their passengers and their luggage. * **Set Booking Fare with Custom Vehicle-Wise Pricing** Admin can now set booking fares for individual vehicles instead of using the general fare settings. To enable this feature, the admin must activate the vehicle-wise pricing option in the general settings. It enables admin to charge the booking fare as per the set Vehicle price. * **Introduction of Website Footer Logo Image** Admins can now set the footer logo for the website frontend via the admin panel's settings, providing a unified company logo throughout the site. * **Verified Driver Login Feature** Login access is granted exclusively to verified drivers. Upon successful verification by the admin, drivers will be permitted to log in. Drivers who remain unverified or have been rejected will be denied access. To activate this feature, the admin must enable it through the general settings. * **New Feature: Seamless Vehicle Breakdown Reporting** Customers are now able to effortlessly report issues regarding vehicles or any issues during the ongoing booking or active booking to admin/service providers from the front end/website. To facilitate this, the admin must configure multiple breakdown reasons from the vehicle breakdown module within the admin panel * **Introducing: Instant Driver Issue Reporting** \ Customers can now report any issues related to the driver during an active booking directly to the admin or service provider. To enable this, the admin must first add the possible alert reasons from the admin panel. Once configured, customers can simply select a reason and send an alert from the booking screen, ensuring quick and effective support. * **Enhanced Frontend Settings with Advanced Features**
**Footer Menu link** The admin now has the capability to integrate multiple modules within the footer section of the website. This enhancement significantly improves the website’s informativeness, ensuring that users can effortlessly access all essential information in a structured manner **Sign-up Page Title & Subtitle**\ \ Admins can now customize the sign-up page by adding an engaging title and subtitle. This feature helps make the page more attractive and provides a better onboarding experience for users. **Dynamic Sign-Up Page Content** \ The sign-up page now supports the display of multiple content sections, including images, titles, and descriptive text. Admins can seamlessly add any necessary content, enabling them to communicate important information effectively. **Introduction of Website Footer Logo Image** Admins can now set the footer logo for the website frontend via the admin panel's settings, providing a unified company logo throughout the site. ### User Enhancement / Improvement * **Dashboard Alert Highlights** The admin can view the number of customer requests for vehicle breakdowns and driver alerts on the dashboard, providing a more comprehensive overview. * **Upgraded Calendar with Booking Status Integration** The updated booking calendar enables admins to effortlessly track and manage all bookings, displaying real-time status indicators for each entry of booking. This improvement provides greater visibility and streamlines scheduling and operational oversight. * **Improved Report View with Booking Status Details** The updated interface now displays real-time booking statuses, enabling administrators to gain clearer insights into customer behavior and operational flow. * **Streamlined Frontend Management with Validations** We’ve implemented multiple validations across various frontend components, including footer menu links and different sections of the sign-up page (such as content, images, and descriptions). These improvements ensure better content management and a more consistent user experience across different screen sizes. \ * **Well-Displayed View for Company Service Images** \ Admins can now add multiple company services with predefined image dimensions, helping maintain a clean and consistent layout across different screen sizes. ### Bug Fixes * **Create Booking Button Issue Resolved** \ In the earlier version, the admin was unable to create a new booking when the same pickup and drop-off date and time were selected—the save button would not function. This issue has now been resolved. * **Driver Commission Issue Fixed** \ Previously, the admin could not view the commission field if a validation failed. This issue has now been resolved, and the admin can easily view and add the commission. * **Bulk Upload Validation Issue Resolved** \ Previously, admins were able to upload blank files without any data across multiple modules (such as Customer, Parts, Driver, and others) in the Fleet Manager web application. This issue has now been resolved. The system now requires all bulk upload files to include valid data in the prescribed format, ensuring data integrity and preventing empty uploads. * **Incorrect Date in Generated Invoice Issue Resolved** \ Previously, when generating an invoice, the admin was unable to see the correct invoice generation date. This issue has now been fixed. ## Version 6 {% hint style="info" %} **Important Note:** Do not upgrade from version < 6.1 {% endhint %} ## Change Log 6.5 **New Features** * The notification now includes the vehicle's licence plate number, which is a helpful addition. This makes it easier for the user to identify the notification and its contents. * An additional status called "Ongoing" has been added to bookings, which helps users distinguish between rides that have not yet been completed and are therefore pending payment. * The reasons for cancelling a booking have been made more comprehensive and informative, which makes the booking process smoother. * Whenever a booking is cancelled, an email notification will be sent to both driver and customer. * The firm's tax number is now displayed on the booking receipt, which is entered in the General Settings. * The receipt text is now marked optional. * The admin can configure a required time interval for booking the same vehicle and driver from the General Settings. This will help to streamline bookings. * By default, newly created drivers will be enabled. * You can now enable or disable vehicles directly from managing vehicles.
**Bug Fixes** * In the previous version, drivers were unable to view vehicles assigned by administrators. This issue has been resolved, allowing drivers to effortlessly conduct inspections and access reports for all their assigned vehicles. * In the past, drivers were able to view cancelled or deleted bookings made by administrators in their individual profiles. However, this updated version has successfully addressed and resolved this issue. * In this latest version, drivers are unable to view fuel and transaction histories that have not been added by them for their assigned vehicles in their respective profiles. * Now, administrators are prevented from adding the same pickup and drop-off times when creating an inspection. Furthermore, they are also restricted from inputting identical outgoing and incoming kilometers. * The admin will receive an appropriate validation message when attempting to upload an invalid file in the entire fleet application. * Now, all Fleet users can enjoy an improved experience while using the Fleet application in multiple languages. * This updated release has successfully addressed all search and GUI-related issues from the admin's perspective. * In the previous version, the admin did not receive accurate validation messages when creating customers. This release has rectified this issue, and the admin will now receive pertinent error messages. * The booking calendar is now updated with any changes in bookings; as a result, admin users can view the updated calendar. * This updated project has resolved the issue of booking the same vehicle and driver by introducing a customized feature that enables the setting of intervals in the general settings. * The cancelled booking time and driver are now accessible for booking a new ride with them. Previously, administrators did not have the option to book a vehicle under these circumstances.
## Change Log 6.4 **Bug Fixes** * In the latest version, a significant enhancement involves the removal of the "Assign Driver" option from the Driver tab. This modification significantly simplifies the user experience, enhancing the efficiency of driver management. * A previously existing bug that prevented driver names from being updated in earlier versions has been successfully resolved. As a result, all driver information is now accurately reflected and kept up-to-date. * The latest update has streamlined the process of adding vehicle details by removing the "Make," "Model," and "Color" tabs. Users can now easily input the make, model and colour of a vehicle directly from the "Manage Vehicle" tab. * While booking, only drivers who are currently active can be selected, and there must be an hour gap between their previous and new bookings. * The latest release of the Fleet project includes significant bug fixes related to driver payment reports, date-related issues, and the frontend datetime picker. * A notable bug addressed in the latest iteration of the Fleet Project involves the search functionality within the "manage parts" option in the parts tab. Previous versions suffered from issues that hindered users from effectively locating the required parts. However, in the latest version, this bug has been successfully rectified, significantly improving the search experience and empowering users to effortlessly find the parts they need. * A noteworthy addition in the latest version is the inclusion of a notification message to inform users when driver information has been updated. Unlike previous versions, where users received no message or notification regarding such updates, this new feature ensures that users are promptly notified when changes are made to driver information. * The Firebase connection issue with mobile has been successfully resolved, ensuring seamless data synchronization between the app and the cloud. Now, fleet managers can effectively track and manage their assets in real-time without any disruption. Advanced Firebase integration has significantly improved the reliability and performance of the entire system. * The issue related to adding fuel to driver login has been successfully resolved in Fleet Manager, allowing drivers to easily record and track fuel consumption each vehicle. A streamlined process ensures accurate fuel data and simplifies cost management for fleets. **New Features** * The latest Fleet Project version 6.4, developed with Laravel 9, brings numerous new features, improvements, and bug fixes, enhancing user experience and streamlining fleet management. * An additional noteworthy feature introduced is the inclusion of a "show password" option when modifying passwords for users, drivers, and customers. * The latest version of Fleet Project, developed on Laravel 9, introduces a set of enhancements and features that further enhance its capabilities as a robust and user-friendly fleet management software solution. * The Fleet module introduces the eagerly awaited live tracking feature, a significant enhancement that expands fleet management capabilities. This groundbreaking functionality provides real-time vehicle location tracking within a fleet, revolutionizing the landscape of fleet management practices. * Fleet module introduces the highly anticipated Live Tracing feature, which enhances fleet management capabilities by providing real-time location tracking of vehicles within the fleet. ## Change Log 6.3.1 * One of the major changes in the new version is the removal of the "Assign Driver" option from the Driver tab. This change simplifies the user experience, making it easier and more efficient to manage drivers. Additionally, the bug that caused driver names not to change in previous versions has been fixed, ensuring that all driver information is up-to-date. * Another new feature is the addition of a "show password" option when changing passwords for users, drivers, and customers. This provides an added layer of security, allowing users to ensure that passwords are entered correctly and kept confidential. * The "make," "model," and "color" tabs have been removed, and users can now add vehicle make, model, and color directly from the "manage vehicle" tab. This change streamlines the process of adding and updating vehicle information, saving time and effort for fleet managers. * In addition, only active drivers can be selected in bookings, and there must be a one-hour gap between their previous and new bookings. This feature ensures that drivers have sufficient time between bookings to rest and recharge, reducing the risk of accidents and errors. * The new version of the Fleet Project also includes significant bug fixes related to driver payment reports, dates, and the frontend datetime picker. These bug fixes provide a more seamless and error-free user experience, reducing the risk of errors and increasing efficiency. * Another bug that has been resolved in the latest version of the Fleet Project is related to the search functionality in the "manage parts" option in the parts tab. In previous versions, there were issues with the search feature, making it difficult for users to find the parts they needed. However, in the latest version, this bug has been fixed, making it much easier for users to search and find the parts they need. This improvement saves time and effort for fleet managers, allowing them to quickly and easily locate the parts required for maintenance and repair activities, and thereby increasing the overall efficiency of the fleet management process. * Certainly! Another important improvement in the new version of the Fleet Project is the addition of a message to notify users when driver information has been updated. In previous versions, there was no message or notification to inform users when driver information had been updated, which could lead to confusion and errors. However, in the latest version, a message is displayed to inform users when driver information has been updated, ensuring that all users are aware of any changes made to driver information. This improvement helps to improve communication and reduce the risk of errors related to outdated driver information, making the Fleet Project an even more valuable tool for fleet managers. * Overall, the new version of the Fleet Project on Laravel 9 brings a range of improvements and new features that make it an even more powerful and user-friendly fleet management software. From streamlining driver management to enhancing vehicle information management and improving security, the Fleet Project continues to innovate and improve the way fleet managers operate. ### Change Log 6.1 #### Bug Fixes * Drivers API related changes implemented due to Drivers & Vehicles many-to-many assignments. * Drivers Live locations API bug fixed. #### New Feature * Dark Mode added (User can manage this settings in their profile section). * Sidebar Menu search functionality implemented. * Admin Dashboard UI updated. * Fontawesome Plugin version updated to 6.1.1 * Drivers and User now have detailed page on their respective list, and to view Detailed page you have to click on Name column of their list. * Driver Commission functionality added. In this We can Add Driver Commission Percentage wise or fixed Amount in Drivers Add/Edit page. * Reports > Driver Payment Report new module added. where Admin can see all Driver commission list bookings wise and also have form where can add driver commission partially or fully to manage Driver Ledger. ### Change Log 6.0.3 #### Bug Fixes * Fuel qty changed to decimal value from integer. * Vehicles list search issue resolved. * Notification Reminder records duplication issue fixed. * Vehicle list search issue resolved when login having "Admin" role. * Fuel Module 500 Error page issue fixed when login having "Admin" role. * Email Notification Reminder same day multiple emails issue fixed. * Admin user (not Super Admin) User Fuel History and Add Fuel page issue solved. * Vehicles list duplicate records display issue fixed. #### New Feature * Image upload field added for vehicle inspection and fuel modules. * Added PWA Support. ### Change Log 6.0.2 #### Bug Fixes * removed images on deletion of users, drivers, vendors, vehicles, parts. * Integer and required validation added for no. of passengers in Frontend Booking APIs. * Selected vehicle type will be display in booking list added from website. * Database dump fixes. #### New Features * Chat feature added for drivers and backoffice users. * Custom time config settings added for Book Now type of booking requests. * Date wise logging. * Ajax datatables added for listing pages. * Paystack payment gateway added. * Many vehicles can be assigned to one driver and viceversa. ### Change Log 6.0.1 **Bug Fixes** * Reports printing text overflow fixed. * Book now button form redirection fixed in website. * Deleted user/customer/driver can re-register with same email fixed. * Database migration and seed removed from installation process, now SQL database dump will be imported directly while installation. * Available vehicle dropdown listing issue fixed on date change in add,edit booking pages. **New Features** * Export buttons added for parts mgmt. * Edit profile menu added for customer in website. * Each driver can do the inspection of their assigned vehicle and post it from their login. * New settings added for driver so that they can manage expense and income for trip of his assigned vehicle. ### Change Log 6.0.0 #### Bug Fixes * fare values changed to decimal points from integer. * customer will get email for website booking as well. * jpeg image upload fixed. * missing data added in fuel report. * distance unit label fetched from settings. #### New Features * Laravel version changed: 5.8.38 > 8.61.0 * New modules added: vehicle makers, vehicle models, vehicle colors, mechanics for work orders * Inspection list added in driver profile. * Vehicle maker, models and colors mgmt added. * Fuel management settings added for driver. * Admin approval settings added for website bookings. * User Roles and permissions added. * Reset password email localization. * Romanian language added for admin panel. * Work order report added. * Mechanic can be assign to work orders. * User/Admin wise saving records for all modules. * Copy right text settings added for footer in admin panel and website. * Export (PDF, CSV, Excel) button added for vehicle list. #### Frontend * New Customer website UI. * Customer website changed from vue.js to Laravel. * Customer online payment redirection added in website if admin approval not required. * Booking email will be send to customer once booking done from website. * New Albanian, French, German, Italian, Portuguese, Romanian, Traditional Chinese localizations added for website. ## Version 5 ### Change Log 5.0 #### Bug Fixes * Pickup date-time issue fixed while adding new booking from frontend. #### New Features * Laravel version update: 5.8.36 > 5.8.38 * SMS notification feature(using twilio) added for drivers & customers. * Twilio SMS settings added. * Payment gateway(stripe, razorpay) settings added. * Online payment feature added in frontend. #### FrontEnd * **Make Payment** button added in booking history page to make online payment for bookings having booking receipts added by admin. ## Version 4 ### Change Log 4.0.3 #### **Bug Fixes** * mimes validation added in vehicle insurance document * users permission issue fixed for super admin * on driver delete assigned vehicle of that driver is removed from assigned vehicle list so that it can be assign to other driver * on vehicle delete assigned driver of that vehicle is removed from assigned driver list so that it can be assign to other vehicle * old vehicle will be free while assigning new vehicle to driver #### New Features * Arabic language added in fleet frontend * start date textbox added for service reminder * insurance number and insurance expiration date added in import excel feature of vehicles * "Clear Database" button added in general settings to delete all demo data in 1 click. #### FrontEnd: * Arabic language added * Session added for easy booking flow * Ux changes to improve booking experience * Google map api fixes * Added vehicle details modal when clicked on vehicle slide in homepage * Supports multiple date formats ### **Change log 4.0.2** * tax charges settings added in "Settings > General Settings" * fuel qty unit(gallon / litre) setting option added for fuel entries in "Settings > General Settings" * Assignd driver name column added in vehicles list * cancel booking option added for bookings * Arabic language added for admin panel * now admin can Enable/disable frontend from "Settings > Frontend Settings" menu * change frontend language (english / spanish) from "Settings > Frontend Settings" menu * google map autocomplete address added in frontend booking * now users(selected users in "Settings > Email Notification") will receive email notifications for vehicle registration expirations, service reminders, vehicle insurance expirations, vehicle licence expirations and driver licence expirations #### Bug Fixes: * date format validation added for date fields in fuel entries, work orders, notes, vehicles, drivers ### Change log 4.0.1 * Added Support for php 7.4 * Installer folder moved to assets * Bulk delete option added * Vendor: country, postal code fields added * Individual column search option in tables * Testimonials module added * Frontend settings added * Messages added in menu * Average field added in vehicles * img files folder moved in assets (merge as images folder) * Default service item time interval added in general settings * Now time interval is optional in service item * Attach parts to work order * Import records functionality added for customers, vendors, income categories, expense categories, drivers, vehicles * Generate invoice for booking before complete journey * Quotation module added for booking quotations * Company services module for frontend * Team module added * Date wise chart added on dashboard. #### Bug fixes * Mimes type validations for file uploads * Logo image height-width * Update vehicle mileage while fuel up * Unused files removed * Customer can not complete journey or make payment * Remove edit button from booking after journey complete * Gender column added in customer's index page * Vehicle-group filter added for user who is not admin and assigned to vehicle group. * Now user can see report of particular module if admin given that module permission to that user. * Now user can only see records of bookings, fuel entries, vehicle inspection, booking quotations, work orders, transactions, service reminders of vehicles which have same vehicle group.(if user is not assigned to any vehicle group or user is an admin then he can see records of all vehicles). * Vehicle,booking,income, expense count bug fixed on dashboard for user with particular vehicle group. * User can only see vehicle group assigned to him in manage vehicle group. * While importing excel of vehicles if user is assigned to any vehicle group then those vehicles will automatically pointed to same group assigned to user. * If user is assigned to any vehicle group and user is not admin then he can see all reports records for vehicles which have same vehicle group. ## Version 3 ### **Change log 3.1.3** * API guide link added in API settings. * Enable/disable email notification from "Settings > Email Notification" ### **Change log 3.1.2** * Google places API setting added in API settings to enable/disable google places API in bookings #### **Bug fixes** * get\_settings API change (now in vehicle types detail only icon name will be pass instead of full icon URL) * Vehicle type icon name change (icon image name will be like: vehicle\_type\_132456) ### **Change log 3.1.1** #### **Bug fixes** * Bookings/ new booking : pickup address and drop off address must be different. * For new bookings: ride\_status="Upcoming", accept\_status=1 (means assigned driver have accepted the ride) ### **Change log 3.1.0** * Work order history added * Income & expense reports added with detailed info * Gender radio button added in customers * Browser notifications * Vehicle types module added * Different fare settings for every vehicle type * Driver logs added for driver assigned to vehicle * Parts module added with dynamic parts category * We can add custom fields in vehicles,bookings,vendors * Monthly pie chart for vehicle expenses added in dashboard * Now we can also see past year's line chart in dashboard by selecting year from drop-down * Assign vehicle to driver from drivers module * Driver will get notification for his booking from admin panel if he is online * Google places API added to autocomplete location in "New Booking" for pickup and drop off address * Login,forgot password,reset password page - design change * Laravel Framework updated to 5.8.21 #### **Bug fixes** * Customer can book only his/her own ride by login * Vendor reports undefined variable issue fixed * Some design issue fixed * Transactions/ manage income and transactions/ manage expense - today's count decrement issue fixed while deleting record * Driver can only able to add his own "note", driver can not add note for other users * Line chart height issue fixed for mobile view ### Change log 3.0.1 * Changes in API * Users => Add User : Module permissions checkbox added * Vehicles => Vehicle Inspection Module * Reports => Print Button, Export Buttons Added * Few More Reports * Works Orders => Create Work Order => Price Field Added * Settings => NEW API Settings , reasons for cancellation,email notification,set email content * Drivers Maps Module for tracking * Review Module for app * Directory Structure Changed for better understanding ### Change log 3.0 * API for APP Integration * User Permissions * Vehicle Groups * Email Notifications & Content Settings * Completed Services Merged in Work Orders * More Reports * Booking Reason for Cancellation * Removed Parts Inventory * Removed Technicians * Added 2 New languages: Traditional Chinese, Albanian * API Settings ## Version 2 ### Change log 2.0 * Completely New Design * Drivers can see their bookings and profile info * More information about Vehicles * Notes Module * Service Reminders for vehicles * Vendors report * Fixed Installation issue * Improved security * Bug fixes * File manager ## Version 1 ### Change log 1.3 * Added Fuel ups management * Added Insurance and Purchase details of Vehicles * Added automatic reminder notifications for renewals * Added date filter option for Income/Expense entries * Fixed language issue with data tables * Renamed some labels for better understanding * Removed unwanted validations to easily add customers * Moved Income/Expense categories from Vehicles drop-down to Transactions drop-down on Menu * Fixed some minor bugs. ### Change log 1.2 * Added 4 Language Support: French, German, Portuguese, Spanish. * Added Customer Management. * Added Booking Management System. * Booking Reports. * Added Calendar view for bookings * Minor Bug Fixes. ### Change log 1.1 * Fixed some critical bugs. * Included some Sample categories on new installations. * Added Analytical Charts to the dashboard to track your income and expenses. * Added Analytical Charts in Reports. ### Change log 1.0 * Added Docs inside the folder. * Added 4 More fields for drivers which are Contract Number, Employee Id, Start Date, End Date. * Changed Few Labels for better understanding # FAQ ## How to update fleet manager latest version? Step 1:- Extract Files from Zip Folder. Step 2:- Replace All Folders Except Storage Step 3:- After Replacing Files you can go to script from browser and it will ask you for purchase key and database details. After adding correct details it will upgrade your current version to the latest. ## How to configure web app notifications and browser notifications from control panel? To configure fleet manager notifications you have to set cronjob in your control panel and run schedule command. Run this schedule on every minute in your control panel ``` /usr/local/bin/php7x /home/YOUR_FLEET_FOLDER_NAME/public_html/framework/artisan schedule:run ``` ## How do I change language for individual user? User can change language for himself by changing language from edit profile. ## How do I add new vehicle type? Admin user can add new vehicle type from \ Vehicles > Manage Vehicle Type \ and click on "Add New" button to add new vehicle type. ## How can I manage different fare rates for different vehicle types? You can manage fare rates of every vehicle type from Settings > Fare Settings. ## Which is the minimal PHP version requires to run this script? You must need PHP version 7.2 or grater to run our script. ## Is this script includes Android App source code? No, Fleet Manager [Android app](https://fleetapp.hyvikk.space/) is sold separately from this script, and **not part of this package**. This script only includes frontend and admin panel. However, if you are looking for the android app please write us mail to: . we'll get back to you. ## How do I get a Google Maps API key? **Create new API keys:** 1. Go to the Cloud Console. 2. Open the left-side menu and select APIs & Services > Credentials. 3. On the Credential page, select the Create credentials drop-down and choose API key. 4. The API key created dialog box displays your newly created key. 5. You may want to make a copy your API key (the API key is always available through the console). For security, we strongly recommend that you restrict your API key. Still have Questions in mind?? Please ask [@hyvikk](https://codecanyon.net/item/fleet-manager/20051839/comments) # Fleet Frontend Documentation The **Fleet Frontend** is the part of the **Fleet Manager Vehicle Management System** that customers use. It has a simple and easy-to-use design that helps users book vehicles, manage their reservations, and see important details about their bookings. Customers can view full booking information, use their own dashboard, and get updates in real time. This helps them manage all their transportation activities from a single platform # Home ## Home It serves as the primary entry point for customers, offering a clean and engaging interface with essential features and information about the system.CommentShare feedback on the editorto manage the banner section using the effectivelyThe Fleet Manager dashboard comprehensively overviews fleet operations and related services. It features a **Bookings** section to create, view, and manage vehicle reservations and a detailed **Vehicles** section showcasing specifications and statuses. The platform highlights **Services** such as 24/7 support and home pickup, with clear descriptions. To build trust, it includes **Client Reviews** with feedback and testimonials, offering insights into service quality and reliability to help customers make informed decisions ## The Home page is divided into different sections or modules. ## Managing the Banner Section Guide: Managing the Banner Section via Admin Panel
**Logo :** It can be changed from the admin panel > General settings **Content (Reliable way to book a cab.):** It is static content that the admin cannot change. **Header (Module name):** The displayed headers are static if they are added from the admin panel, even if they are not displayed here. **Contact number:** To update the contact number, go to the Admin Panel > Frontend Settings > Contact Number field. {% hint style="info" %} #### **The image on the screen is fixed and cannot be altered by the admin.** {% endhint %} * **Contact** Assists users with queries or issues. * **About** Provides an overview of the organization. * **Login** Enables returning users to log in to the system. * **Sign Up** Allows new users to create an account. * **Book Now** Provides users with the option to create a new booking. ## Book a Cab Users can enter the required basic details to create a new booking. {% hint style="danger" %} ### **The user must log in or sign up before booking a cab** {% endhint %}

Book A Cab - 1

**Book a Cab – Step 1: Create Booking** The user can book a cab for the current date and time or for later in the day, after today. * **Pickup Address** – Enter the location from where the trip will start. * **Drop Address** – Enter the destination where the trip will end. * **Pickup Date & Time** – Select when the ride is required. * **Trip Type** – Choose whether it is a one-way trip or a return trip. * **No. of Persons** – Enter the number of passengers for the trip. * **Extra Note** – Add any special instructions or notes if needed. * **Next Button** – Proceeds to the next step of booking

Book A Cab - 2

**Book a Cab – Step 2: Select Vehicle** * **Book for (Now / Later)** – Choose whether to book the cab immediately or schedule it for later * **Vehicle Type** – Select the type of vehicle (e.g., Mini van) based on your requirement * **Select Vehicle** – Displays available vehicles; choose the preferred vehicle from the dropdown * **Vehicle Information** – Shows details of the selected vehicle **Vehicle Details Section:** * **Vehicle Name** – Displays the selected vehicle name (e.g., Nexon) * **Maker** – Shows the manufacturer of the vehicle (e.g., Tata) * **Vehicle Type** – Displays the selected vehicle category * **Engine** – Shows the engine type (e.g., Petrol) * **Mileage** – Displays the total distance covered by the vehicle (in KM) * **Luggage Capacity** – Shows luggage capacity of the vehicle * **Passenger Capacity** – Displays how many passengers the vehicle can accommodate * **Vehicle Image** – Shows the image of the selected vehicle **Prev Button** – Takes the user to the previous step **Next Button** – Proceeds to the next step of booking

Book A Cab - 3

**Booking Confirmation – Step 3** * **Confirmation Details** – Displays pickup & drop location, date & time, and selected vehicle details. * **Fare Details** – Shows base fare, taxes (if any), fuel charges, and total amount. * **Total Amount** – Final amount to be paid for the booking. * **Select Payment Method** – Choose the preferred payment option (e.g., Cash, Stripe, PayPal). * **Submit** – Click to confirm and complete the booking. #### PayPal – Payment Gateway Selection Users can select the PayPal gateway to proceed with secure payment processing.
**PayPal – Secure Login & Payment** Users can enter their email or mobile number to log in to PayPal and proceed with secure payment, or choose to pay directly using a credit or debit card.

Pay with PayPal

**PayPal – Payment Completion Status** Users can view the final payment status after successful processing through PayPal, confirming that the transaction is successfully completed.
{% hint style="warning" %} **The customer will receive an email at their registered email ID once the booking payment is confirmed if the payment method is Stripe.** {% endhint %} {% hint style="warning" %} **An email is also sent to the customer once a vehicle is assigned to the newly created bookings.** **An email is also sent to the customer once a driver is assigned to the newly created bookings.** **An email is also sent to the customer when the booking is canceled.** {% endhint %} ### Booking successfully created and requested to the admin for driver assignment. {% hint style="danger" %} **An admin has the right to edit or delete any bookings, including round trips, at any time as per their requirement.** {% endhint %} ## Our vehicles
> ### USERS CAN VIEW ALL THE VEHICLES ENABLED BY THE ADMIN THROUGH THE ADMIN PANEL. * **Vehicle Image**: The admin can dynamically update it from the vehicle module. * **Vehicle Icon**: The admin can dynamically update it from the vehicle module. * **Passengers**: The number of passengers can be modified or edited for a specific vehicle in the vehicle module. * **Mileage**: The mileage can be modified or edited for a specific vehicle in the vehicle module. * **Vehicle make**: The vehicle make, such as **Hyundai or TATA** for the particular vehicle, can be displayed once it is added from the vehicle module in the admin panel. * **Vehicle Model:** The vehicle model, such as **i10 or i20**, for a particular vehicle, can be displayed once it is added from the vehicle module in the admin panel. ### Click on the slider dots to browse more vehicles. ## Our services
> ### USERS CAN VIEW ALL THE RENDERED SERVICES ADDED BY THE ADMIN IN THE SERVICE MODULE. * **Service Title**: This is presented here once it is added through the admin panel. * **Service Description**: This is displayed here after being added through the admin panel. * **Image**: This is showcased here upon being uploaded through the admin panel. ### Click on the slider dots to view more services. ## Testimonials

Testimonials

> ### TESTIMONIALS ARE DISPLAYED HERE AND CAN BE ADDED THROUGH THE ADMIN PANEL. * **Image**: It is displayed here after being uploaded through the testimonial module in the admin panel. * **Name**: It is displayed here after being entered in the testimonial module. * **Description**: It is displayed here after being entered through the admin panel. ### Click on the slider dots to view more customer reviews or testimonials. ## Footer Section

Footer

* **Contact:** Visit the contact module for any queries or questions. * CommentShare feedback on the editor**Footer Logo:** It can be changed from the **SETTINGS> GENERAL SETTINGS** from the admin panel. * CommentShare feedback on the editor**About:** Visit the About module to learn more about the organization. * CommentShare feedback on the editor**Social media links**: Add the links from the **SETTINGS** **>** **FRONTEND SETTINGS** from the admin panel. * CommentShare feedback on the editor**Footer content**: Add the footer content from the **SETTINGS> GENERAL SETTINGS** from the admin panel. > **The displayed modules(Contact, About) are static if they are added from the admin panel, even if they are not displayed here.** # Sign Up page The Login and Sign-Up Pages provide users with secure and convenient access to the Fleet manager frontend.These pages are designed to ensure a seamless experience for both new and existing users. ​ Sign up **To get started with Fleet Manager, users must first create an account. This will enable them to access the system and enjoy seamless booking management.** The sign-up page is designed for new users to create an account.

Sign Up page

## How to manage the Sign Up page? * **Logo:** It is dynamic as it can be changed from the **ADMIN PANEL>SETTINGS>GENERAL SETTINGS.**

Logo

* **Content:** The displayed and highlighted content is dynamic and can be changed from the **"ADMIN** **PANEL."** **SignUp Page Title** - Mobile App & Web-Based Solutions **SignUp Page Sub Title** - A better way to manage Fleets & Vehicles Bookings * **Sign Up Content** **File** Upload the image relevant to the content. **Title** Provide the title according to the content **Subtitle** Enter short descriptions as per the given title.

Frontend | Sign Up page

Backend | Admin panel>Setting>Fronetend Settings

* **Footer Content:** The footer content is dynamic and can be updated from the **ADMIN PANEL** under **SETTINGS>GENERAL SETTINGS.** ![](https://files.gitbook.com/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FggJCNXuENOlzyMnPjJAt%2Fuploads%2FtKcIV7uuWgYtIItCz5r5%2Fimage.png?alt=media\&token=a8c94193-3f73-4349-8427-69a028cdbecc) #### #### **Footer Module Name:** .

Footer Module

### More About the SignUp page! * First Name\* Enter the First Name * Last Name\* Enter the Last Name * Select Gender\* Select the gender * Email ID\* Enter a Valid Email ID * Phone number\* Enter the phone number * Address This field is optional * Password\* Enter the password * Retype Password\* Retype your entered password * Acknowledge the conditions\* Click and accept the conditions.
{% hint style="info" %} Conditions are dynamic and can be added from **ADMIN PANEL > SETTINGS > FRONTEND SETTINGS** under the **Terms and Privacy Policy.** {% endhint %} ### Sign Up Done!!! # Log In It allows registered users to access their accounts with their email ID and password to manage bookings and other activities effortlessly. ### Login page Enter your email and password to log in and kickstart your journey!

Login Screen

### How to manage the Login page? * **Logo:** It is dynamic since it can be updated from the Admin Panel under **Settings > General Settings**.​
* **Header Module name:** The names of these modules are fixed and cannot be changed. * **Social media icons:** These icons are static. An admin must add the link from the **ADMIN PANEL > SETTINGS > FRONTEND SETTINGS**.

Social media links

**Footer Content:** This content is also dynamic. it can be updated from the **ADMIN PANEL > SETTINGS >GENERAL SETTINGS.**\ \ ![](/files/ZGSI44Csfvna9Jdycutu)
* **Footer Module name:** The admin can seamlessly change the module's name from the **ADMIN PANEL > SETTINGS >FRONTEND SETTINGS.** * **Image:** The image shown on the login page is fixed and cannot be modified. # Edit accout profile The account profile allows the logged-in user to edit or update their account details. ### Edit Account profile After logging in successfully, users can edit or update their account profile details whenever needed.

Edit profile

**Information About Fields** * Gender User's gender * Name User's name * Phone Phone number * Email id Email address * Photo(Image) User's image ### Reset password Click on Edit account profile > Reset password

Reset password

Users can edit or change the current password by adding a new password. # Forgot password It enables users to reset their password as needed. ### Reset Password Enter your registered email ID to receive the password reset link and update your password.
# Dashboard A customer can have their own personal dashboard that provides a comprehensive overview of their booking activities. It includes detailed information about each booking along with the expenses incurre ### [Learn More about the dashboard!!!](broken://pages/QLatuRbpBwcHgcD6e7rD) ### --- [Next Page](/llms-full.txt/1)