Fuel
A.Add Fuel
Select Vehicle - Only enabled vehicles are displayed.
Date - Enter date
Start Meter - Initial kilometre shown on vehicle before fuelling.
State/Province - Enter place name where you are fuelling.
Select Image - Upload image of vehicle if required.
Fuel is coming from – Select appropriate option. If vendor option is selected then select vendor name from the dropdown menu. (To see vendor name list, create vendors in vendor module first.
Fuel Quantity and cost – Enter Fuel quantity and cost.
(Fuel Quantity Parameters is to be set from General settings.)
Note - Enter Note if required
Fuel Entry - Fuel Unit Conversion
While adding fuel, if E-Vehicle is selected, the unit automatically changes to kWh, ensuring accurate energy tracking.
If an E-Vehicle is selected, the fuel unit will automatically change to kWh; otherwise, the fuel quantity unit will be applied as per the previously defined settings made from general settings (such as Litres, Gallons, or kWh).
B. Fuel History
Fuel history includes -
Add Fuel Entries
o Apply search & multi search
o Apply delete and multi delete
o Show entries ( 10,25,50 & 100)
C. Action -
Setting
Edit Fuel History
Users can edit or modify the recorded fuel history by taking action.
Delete Fuel History
Users can delete fuel history from the records.
Reimbursement History
The fuel reimbursement module enables administrators to compensate drivers for fuel expenses incurred during active rides or bookings, ensuring streamlined management and better financial control. Visibility Control - Admin panel >> General settings
The Fuel Reimbursement option is visible to drivers or admin when the admin enables the Fuel Reimbursement setting. If disabled, the driver will not see the fuel reimbursement toggle button.
A. Fuel Reimbursement History
The admin can view all fuel reimbursement entries added by the driver with complete details in the Reimbursement History section.
Reimbursement Fuel Entries includes –
Apply search & multi search
Apply delete & multi delete
Show entries (10, 25, 50, or 100)
Features of Reimbursement History:
Vehicle Image/Name – Shows the vehicle image or name for easy identification
Added By – Displays the driver’s name who added the fuel entry
Date – Shows the fuel entry date
Quantity – Displays the quantity of fuel
Cost – Shows the total fuel cost
State/Province – Displays location of the fuel entry
Reimbursement Status – Shows two types of status:
Accepted – The reimbursement request is approved
Rejected – The reimbursement request is not approved
Payment Method – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected which were used for reimbursement.
Payment Date – It shows when the payment was processed
B. Action - 
Setting
Edit - Fuel Entry
The admin can edit recorded fuel reimbursement entries at any time by taking the appropriate action.
Clicking on “Edit Fuel Entry” will redirect to the edit fuel page, where the entry can be updated.
Delete - Fuel Reimbursement
The admin user can delete recorded Fuel Reimbursement entries by taking the appropriate action.
Proceed for - Fuel Reimbursement
Proceed fuel reimbursement allows the admin to process pending fuel reimbursement requests that have not yet been completed.
The Journey of Fuel Reimbursement / How it works!!!
The “Proceed to Reimbursement” option is available for the super admin to approve or reject reimbursement requests.
Payment Method Selection
During processing, the admin can select the payment method from available options such as Cash, Credit Card, Bank Transfer, UPI, or Cheque
The payment method is predefined and fixed; no additional methods can be added by admin from the admin panel.
Payment date
Enter the date on which reimbursement is processed by admin.
Request is accepted!!
Edit Fuel Reimbursement
After processing fuel reimbursement, the admin can update fuel reimbursement.
The reimbursement status can be updated to Accepted or Rejected again by taking the appropriate action, if required.
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