# Manage Vehicles ## **A. Add Vehicle** ## Let’s add a new vehicle and embark on the journey!

**Select Vehicle Make\*:** The admin must select the vehicle company, such as Tata, Maruti, or any other vehicle company. If your vehicle make name is not listed in the available options, you can input it into the designated text box to include it in the make list. **Example:-**

**Select Vehicle Model\***: Admin is required to select the vehicle model. If your vehicle model name is not listed in the available options, you can input it into the designated text box to include it in the model list. **Example:-**

**Vehicle Type\***: Enter sedan, bus, truck, or any other vehicle type. {% hint style="info" %} **Note:** \ **Navigate to Vehicle>Vehicle type>add vehicle type and create the vehicle type.** {% endhint %} **Traccar Device ID:** In order to monitor the vehicle's location, the administrator needs to input the Traccar device id when add or editing a vehicle. **Vehicle Year\***: Enter the vehicle manufacturing year of the vehicle. **Average (km per gallon)\***: Enter the vehicle's average km per gallon ( 1 US gallon is defined as 3.7854 liters). **Initial Mileage (Km)\*:** Enter the details of how many kilometers the vehicle has been driven before purchase. **Vehicle image**: Upload the vehicle's image. **Registration Expiry Date\***: Select the registration expiry date of the vehicle. **In service?** : User can enable or disable the toggle button to specify whether their vehicle is in service or not. {% hint style="info" %} ### **Note:** **Only enabled vehicles are eligible for operations such as bookings, adding fuel, transactions, and adding work orders.** {% endhint %} **Select Vehicle Colour\***: Here you can select your vehicle color.

In case your vehicle colour name is not listed in the available options, you can input it into the designated text box to include it in the colour list. **Vehicle Engine Type\*** : A new Electric Vehicle option is introduced to support modern EVs, making vehicle management easier and more efficient for both drivers and admins.

Select the vehicle engine type like Petrol or Diesel or E-vehicle. **Vehicle Horse Power \*:** Enter the horse power of your vehicle. **VIN \***: Enter engine number. **License Plate\*** : Enter vehicle number. **License Expiration Date \***: Enter the expiry date of your driver's license. Vehicle Group\*: First create the vehicle group and after select. {% hint style="info" %} ### **Note:** **Navigate to the Vehicle > Vehicle group > Add vehicle Group and create multiple groups such as Diesel vehicle, Petrol vehicle, CNG Vehicle** {% endhint %} **luggage:** Enter the number of luggage, It'll be reflected at the front end. > ### Once vehicle's luggage capacity is set it'll be displayed on the Frontend Interface Screen 1. Create Booking

Screen 2. Booking Details

**Price:** With this price, the admin can set a fixed amount, which will be used as the booking fare. **For example**, **if the price of Vehicle A is set to ₹500 and a booking is made for that vehicle, the total fare will be ₹500.** ## Fare calculation - Vehicle price-wise {% hint style="info" %} **Note:** * ### **To consider the fixed price of the vehicle for the fare calculation, an admin is required to enable the Vehicle price mode from the general settings of the admin panel.** * ### **The customer can only see vehicles with a price greater than 0. Active vehicles with a price of 0 are not visible to the customer in the frontend.** {% endhint %}

## Fare calculation - Vehicle Type-Wise {% hint style="info" %} **Note:** * ### Admin is required to enable the vehicle type mode to calculate fare accordingly * ### **The customer can see all the active vehicles while creating a new booking.** {% endhint %} **Add User-defined field**: Here admin can create fields as per their requirements > ### **Upon clicking the**** "Add Vehicle" ****button, the user is seamlessly redirected to the Edit Vehicle page.** ## **B. Edit Vehicle** ### Edit Vehicle – General Information Edit the details in the General Information tab as per your requirement and click on the submit button.

### Edit Vehicle – Vehicle Insurance After clicking on the submit button and move to the insurance field and add the insurance number, documents with their expiry date, and click on the submit button.

### Edit Vehicle - **Vehicle Purchase Info** Add or edit expenses incurred while buying the vehicle and the user can enter expense type and expense amount.

### Edit Vehicle - Assign Driver Users can assign a driver to a particular vehicle. Users can assign multiple vehicles to a single driver. > \ **Drivers can view the vehicles assigned to them in their login. Additionally, they can manage only the assigned vehicles.**

### C. Manage Vehicles Admin can perform various operations for vehicles in different ways according to the requirement. **o Add a new vehicle** **o Show Vehicle’s Entries (10, 25 & 100)** **o Search Vehicle** **o Apply multi-search** **o Delete vehicle**

## D. Action -

Setting The action column setting icon includes various multiple operations against recorded vehicles. **o Edit Vehicle** - The user can Edit the vehicle information. **o Delete Vehicle** - The user can delete the vehicle. **o** **View Vehicle** - The user can access the information about a vehicle with a single click. **o Disable Vehicle** - The user can directly enable or disable the vehicle directly from here. **o Fuel History Access** \ In the Manage Vehicle section, a new feature has been added to provide access to fuel history. The admin can view fuel-related records and details for each vehicle.

#### **Vehicle Fuel Insights – Vehicle Management** The admin can view the total kWh consumption and overall mileage of the selected vehicle in the fuel history section of the managed vehicle. This provides detailed insight into fuel usage and performance. {% hint style="warning" %} Only Enable Vehicles or active vehicles will be shown. {% endhint %}

**Vehicle Fuel History Access includes:** * **Vehicle Image/Name** – Shows the vehicle image or name used for bookings, for easy identification * **Added By** – Displays who added the entry( Super admin, System user( ensure permission is granted by admin)) * **Date** – Shows the date of entry. * **Qty** – Displays fuel/energy quantity (Litre or kWh). * **Cost** – Shows total cost. * **Meter** – Displays start and end readings with distance covered. * **Consumption** – Shows mileage (Km/L or Km/kWh based on engine type). * **State/Providence** - Shows the state where the fuel was filled Fuel vehicles → Mileage in Km/L E-Vehicles → Mileage in Km/kWh --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://fleetdocs.hyvikk.space/explore-features/vehicles/manage-vehicles.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.