Fuel

A.Add Fuel

Select Vehicle - Only enabled vehicles are displayed.

Date - Enter date

Start Meter - Initial kilometre shown on vehicle before fuelling.

State/Province - Enter place name where you are fuelling.

Select Image - Upload image of vehicle if required.

Fuel is coming from – Select appropriate option. If vendor option is selected then select vendor name from the dropdown menu. (To see vendor name list, create vendors in vendor module first.

Fuel Quantity and cost – Enter Fuel quantity and cost.

(Fuel Quantity Parameters is to be set from General settings.)

Note - Enter Note if required

Fuel Entry - Fuel Unit Conversion

While adding fuel, if E-Vehicle is selected, the unit automatically changes to kWh, ensuring accurate energy tracking.

If an E-Vehicle is selected, the fuel unit will automatically change to kWh; otherwise, the fuel quantity unit will be applied as per the previously defined settings made from general settings (such as Litres, Gallons, or kWh).

B. Fuel History

Fuel History

Fuel history includes -

Add Fuel Entries

o Apply search & multi search

o Apply delete and multi delete

o Show entries ( 10,25,50 & 100)

C. Action - Setting

Edit Fuel History

Users can edit or modify the recorded fuel history by taking action.

Edit Fuel History

Delete Fuel History

Users can delete fuel history from the records.

Delete Fuel History

Reimbursement History

The fuel reimbursement module enables administrators to compensate drivers for fuel expenses incurred during active rides or bookings, ensuring streamlined management and better financial control. Visibility Control - Admin panel >> General settings

The Fuel Reimbursement option is visible to drivers or admin when the admin enables the Fuel Reimbursement setting. If disabled, the driver will not see the fuel reimbursement toggle button.

A. Fuel Reimbursement History

The admin can view all fuel reimbursement entries added by the driver with complete details in the Reimbursement History section.

Reimbursement Fuel Entries includes –

• Apply search & multi search

• Apply delete & multi delete

• Show entries (10, 25, 50, or 100)

Features of Reimbursement History:

• Vehicle Image/Name – Shows the vehicle image or name for easy identification

• Added By – Displays the driver’s name who added the fuel entry

• Date – Shows the fuel entry date

• Quantity – Displays the quantity of fuel

• Cost – Shows the total fuel cost

• State/Province – Displays location of the fuel entry

• Reimbursement Status – Shows two types of status:

Accepted – The reimbursement request is approved

Rejected – The reimbursement request is not approved

• Payment Method – A default method (Cash, Credit Card, Bank Transfer, UPI, or Cheque) is set and automatically reflected which were used for reimbursement.

• Payment Date – It shows when the payment was processed

B. Action - Setting

Edit - Fuel Entry

The admin can edit recorded fuel reimbursement entries at any time by taking the appropriate action.

Edit Fuel Entry - 1

Clicking on “Edit Fuel Entry” will redirect to the edit fuel page, where the entry can be updated.

Edit Fuel Entry - 2

Delete - Fuel Reimbursement

The admin user can delete recorded Fuel Reimbursement entries by taking the appropriate action.

Proceed for - Fuel Reimbursement

Proceed fuel reimbursement allows the admin to process pending fuel reimbursement requests that have not yet been completed.

The Journey of Fuel Reimbursement / How it works!!!

The “Proceed to Reimbursement” option is available for the super admin to approve or reject reimbursement requests.

Payment Method Selection

During processing, the admin can select the payment method from available options such as Cash, Credit Card, Bank Transfer, UPI, or Cheque

The payment method is predefined and fixed; no additional methods can be added by admin from the admin panel.

Payment date

Enter the date on which reimbursement is processed by admin.

Request is accepted!!

If the payment needs to be rejected, the admin simply has to click the “Reject” button, and the request will be cancelled successfully.

Edit Fuel Reimbursement

After processing fuel reimbursement, the admin can update fuel reimbursement.

Edit Fuel Reimbursement - 1

The reimbursement status can be updated to Accepted or Rejected again by taking the appropriate action, if required.

Edit Fuel Reimbursement - 2