Fleet Manager

Documentation Version 4.0.1

Introduction

Thank you for purchasing our script. If you have any questions that are beyond the scope of this help file, please feel free to email via our user page contact form here. Thanks so much!

This documentation is to help you regarding each step of configuration. Please go through the documentation carefully to understand how this system is made and how to configure this properly.

Requirements

You will need the following to upload this app.

  1. Linux Server with LAMP/LEMP. (php version should be > 7.2)
  2. FTP Tool to upload files to Server (eg: FileZilla)
  3. Mysql Tool to create database.

How to Install Fleet Manager #back to top

Upload via FTP Server

After downloading the script, upload it on your server using ftp client. If already installed on server, you can just visit your domain to continue with setup procedure. Also make sure your server/localhost runs PHP 7.2

Once everything is done you will see installation screen on your browser when you open the script url hosted on your domain. You need to enter 5 details in that screen. Below is the list.

  1. Purchase Code <- You receive this when you purchase the script from CodeCanyon
  2. Mysql/MariaDB server address
  3. Database UserName
  4. Database UserPassword
  5. Database Name
Installation will Continue if above details are correct. If you still get problems with installation you can always contact us. We'll respond you within 24 hours. you can get in touch using below buttons.

Get a Installation Service Ask a Question Leave us an Email

Fleet 4 Upgrade #back to top

You can upgrade to fleet verion4. Below are the steps to do it.

PLEASE DO TAKE BACKUP FIRST. DO NOT UPGRADE IF YOU REQUIRE TO USE PARTS AND TECHNICIAN MODULE AVAILABLE IN VERSION 2.0 BECAUSE WE'VE REMOVED IT FROM VERSION 4.0
  • Extract Files from Zip Folder
  • Replace All Folders Except Storage and Public
  • After Replacing Files you can go to script from browser and it will ask you for purchase key and database details.
  • After adding correct details it will upgrade your current version to 4.0

Configure Email #back to top

The script comes with built in email configuration which is fake. You will not get any emails unless you enter your email server details in our email configuration file. Below are the steps to configure email account with script.

  • Open mail.php file which is located inside config folder.
  • Replace smtp.mailgun.org with your SMTP HOST.
  • Replace [email protected] with your Email Address.
  • Replace Fleet Manager with your Business Name.
  • Replace [email protected] with your Email Address.
  • Replace your-email-password with your Email Address Password.
  • Save The File and upload it to your server

Keep in mind that above Email Settings will be used for communication inside the script.

Login/Dashboard #back to top

Use the default username/password for the first time login:
Username: [email protected]
password: password
Once you are logged in we recommand you to change the password on "Edit Profile" page.
Script comes with some Sample Data and you can see it on dashboard page in charts.
Below is the look of Login & Dashboard Screen.
Login Dashboard

Users #back to top

There are 4 types of Users in this system.

  1. Super Administrator (who can do everything)
  2. System Users (Supervisor/Clark/Staff)
  3. Drivers
  4. Customers
You can add users and drivers from "Users" menu.

System Users

Superuser can give various permissions to a user to manage the scope and features he can use within the system.

Manage Users

Manage Users #1

Manage Users

Add User #2

Manage Users

Change Password #3

System users who will manage the online system. Below is the list of things which users can do. While creating user System Admin can assign specific Vehicle Group to that user so that only that user can have access to those vehicles which is in assgigned group.

Manage Drivers Manage Bookings Manage Vehicles Manage Work Orders Manage Notes Manage Customers

Drivers

Manage Users

Manage Drivers #1

Here you can see all the drivers which is created by default or by you. You can Change password for any driver and Disable or enable them.

Manage Users

Add Driver #2

Here you can enter new driver details. We have tried to include all the necessary fields for drivers. All the fields are self explainatory.

Manage Users

Edit Driver #3

Here you can edit driver. Make Sure That Employee ID, Contract Number, License Number and Email address are unique.

Drivers Features :

  • Drivers can login to the system.
  • Driver's Dashboard they can see their bookings and profile details.
  • Driver can edit their own profile.
  • Drivers can create notes for them self and they can also see notes created by System user for them.
  • Drivers can change login password for their account.

Customers

Manage Customers - #top

View all customers that you added from system or they signed up from app or web using the API.

Add Customer - #top

Add customers from admin backend, add the necessary input to and save the customer

Edit Customer - #top

Edit customers that are alredy added in the sytem

Customer Features :

  • Customer can login to the system.
  • Customer can see their booking history and fares.
  • Customer can edit their profile.
  • Customer can change login password for their account.

Vehicles #back to top

In our Vehicle Module you can add all kinds of vehicles. For Example Taxi, Trucks, Boats, Cars etc.. We have covered almost all aspects of vehicle management that everyone needs. You can see all the features which is listed below.

  • Vehicles
  • Vehicles Groups

Manage Vehicles

Adding Vehicle - #top

  • Step 1 - Click on Manage Vehicles from the Sidebar menu.
  • Step 2 - Click on Add New (Button) on Manage Vehicles Page
  • Step 3 - Add Details on the Form accordingly.

Edit Vehicle - #top

  • Step 1 - Click on Manage Vehicles from the Sidebar menu.
  • Step 2 - Click on Yellow Edit Icon on the list of vehicles which you want to edit.
  • Step 3 - Enter New Details on General Information Tab.

Vehicle Insurance - #top

  • Step 1 - Click on Manage Vehicles from the Sidebar menu.
  • Step 2 - Click on Yellow Edit Icon on the list of vehicles which you want to add/edit Insurance Details.
  • Step 3 - Enter New Details of Insurance of vehicle in Insurance Tab

Vehicle Purchase Info - #top

  • Step 1 - Click on Manage Vehicles from the Sidebar menu.
  • Step 2 - Click on Yellow Edit Icon on the list of vehicles which you want to add/edit Purchase Information.
  • Step 3 - Enter New Details of Vehicle Purchase Information on purchase info tab

Vehicle Driver - #top

  • Step 1 - Click on Manage Vehicles from the Sidebar menu.
  • Step 2 - Click on Yellow Edit Icon on the list of vehicles which you want to assign/change Driver.
  • Step 3 - Select Available Driver on Assign Driver Page.

Manage Vehicle Types

Vehicle Types - #top

  • Step 1 - Click on Vehicles from the Sidebar menu.
  • Step 2 - Under Vehicles, Click on Manage Vehicle Types.

Adding Vehicle Type- #top

  • Step 1 - Click on Manage Vehicle Type from the Sidebar menu.
  • Step 2 - Click on Green button which says "Add New".
  • Step 3 - Enter appropriate details.

Edit Vehicle Type - #top

  • Step 1 - Click on Manage Vehicle Type from the Sidebar menu.
  • Step 2 - click edit button with settings icon in front of your vehicle type.
  • Step 3 - update appropriate details and click update.

Driver Logs

Driver Logs - #top

  • Here you can see all the information about driver with their assigned vehicle.

Manage Vehicle Groups

Vehicle Groups - #top

  • Step 1 - Click on Vehicles from the Sidebar menu.
  • Step 2 - Click on Manage Vehicle Groups from the Sidebar menu.
  • Step 3 - Here you can see all the vehicle groups and users and vehicles attached to that.

Adding Vehicle Group - #top

  • Step 1 - Click on Manage Vehicle Groups from the Sidebar menu.
  • Step 2 - Click on Green button which says "Create Group".
  • Step 3 - Enter appropriate details.

Edit Vehicle Group - #top

  • Step 1 - Click on Manage Vehicle Groups from the Sidebar menu.
  • Step 2 - click yello button with edit icon in front of your vehicle group.
  • Step 3 - update appropriate details and click edit group.

Script Comes with Default Vehicle Group which you can't delete.

Vehicle Inspection

Vehicle Inspection- #top

  • Step 1 - Click on Manage Vehicle Groups from the Sidebar menu.
  • Step 2 - Click on Vehicle Inspection from the Sidebar menu.
  • Step 3 - Here you can see all the vehicle with their inspection details.

Adding Vehicle inspection- #top

  • Step 1 - Click on Vehicle Inspection from the Sidebar menu.
  • Step 2 - Click on Green button which says "Add Vehicle Inspection".
  • Step 3 - Enter appropriate details.

Edit Vehicle inspection- #top

  • Step 1 - Click on Vehicle Inspection from the Sidebar menu.
  • Step 2 - click on setting icon and select edit option in front of your vehicle.
  • Step 3 - update appropriate details and click submit.

Transactions #back to top

There are 2 types of transactions which is listed below

  • Manage Income
  • Manage Expenses

Manage Income

Manage Income - #top

Manage Expenses

Manage Expenses - #top

Bookings #back to top

In this module you can do following things

  • New Booking
  • Manage Bookings
  • Booking Calendar

New Booking

New Booking - #top

New Customer in new booking - #top

Manage Bookings

Manage Bookings - #top

Edit Booking - #top

Complete Journey - #top

Booking Invoice - #top

Booking Calendar

Booking Calendar - #top

Reports #back to top

  • Income Report
  • Expence Report
  • Delinquent Report
  • Monthly Report
  • Booking Report
  • User Report
  • Fuel Report
  • Driver Report
  • Customer Report
  • Vendor Report
  • Yearly Report

Income Report

Income Report- #top

Expense Report

Expense Report- #top

Delinquent Report

Delinquent Report- #top

Monthly Report

Monthly Report - #top

Booking Report

Booking Report - #top

Users Report

User Report - #top

Fuel Report

Fuel Report - #top

Driver Report

Driver Report - #top

Customer Report

Customer Report - #top

Vendor Report

Vendor Report - #top

Yearly Report

Yearly Report - #top

Fuel #back to top

  • Add Fuel
  • Fuel History

Add Fuel

Add Fuel - #top

Fuel History

Fuel Entries - #top

Edit Fuel Entry - #top

Vendors #back to top

  • Add Vendor
  • Manage Vendor

Add Vendor

Add Vendor - #top

Manage Vendor

Manage Vendor - #top

Edit Vendor - #top

Parts #back to top

  • Add Parts
  • Manage Parts
  • Manage Parts Category

Add Parts

Add parts - #top

Manage Parts

Manage parts - #top

Edit part - #top

Manage Parts Category

Manage Parts Category - #top

Add Part Category - #top

Edit Part Category - #top

Work Orders #back to top

  • Add Work Order
  • Manage Work Orders

Add Work Order

Add Work Order - #top

Manage Work Orders

Manage Work Orders - #top

Edit Work Order - #top

Work Order History

Work Order History - #top

Notes #back to top

Manage Notes- #top

Create Note - #top

Edit Note - #top

Notifications #back to top

Here you can manage technicians for all the work orders

Notification - #top

Show Notification- #top

Service Reminders #back to top

Here you can set reminders for all kinds of services

  • Manage Service Reminders
  • Add Service Reminders
  • Manage Service Items

Manage Service Reminders

Manage Service Reminders- #top

Add Service Reminders

Add Service Reminders - #top

Manage Service Items

Manage Service Items - #top

Add Service Item - #top

Edit Service Item - #top

Settings #back to top

  • General Settings
  • API Settings
  • Reasons for Cancellation
  • Email Notifications
  • Set Email Content
  • Fare Settings
  • Expense Categories
  • Income Categories

General Settings

General Settings- #top

API Settings

You can enable or disable API from here and have other settings which will reflect on your api and hence on the mobile app.

API Settings - #top

Reasons for Cancellation

Reasons for Cancellation- #top

Email Notification Settings

You can enable or disable email notifications.
Before enabling email notifications for the first time, you must have to set the email configuration in "PROJECT_FOLDER/framework/config/mail.php"
You can choose which notification to send as email and which user should receive it.

Email Notification Settings - #top

Set Email Content

You can customize all different types of notification email content here.

Email Content Settings - #top

Fare Settings

here you can set your taxi or vehilce fare for the trip and it will be automatically calculated when you complete the booking.

Fare Settings - #top

Expense Categories

You can add your own custom Expense Categories for records.Check the images below to see how it works.

Expense Categories - #top

Add Expense Category - #top

Edit Expense Category - #top

Income Categories

You can add your own custom Income Categories for records. Check the images below to see how it works.

Income Categories - #top

Add Income Category - #top

Edit Income Category - #top

Support Desk #back to top

Please remember you have purchased a very affordable script and you have not paid for a full-time web development agency. Occasionally we will help with small tweaks, but these requests will be put on a lower priority due to their nature. Support is also 100% optional and we provide it for your connivence, so please be patient, polite and respectful.

Please visit our profile page or ask question @hyvikk

Support for this item includes:
  • * Responding to questions or problems regarding the item and its features
  • * Fixing bugs and reported issues
  • * Providing updates to ensure compatibility with new software versions
Item support does not include:
  • * Customization services
  • * Support for third party software and plug-ins
Before seeking support, please...
  • * Make sure your question is a valid Script Issue and not a customization request.
  • * Make sure you have read through the documentation and any related video guides before asking support on how to accomplish a task.
  • * If you have customized your script and now have an issue, back-track to make sure you didn't make a mistake. If you have made changes and can't find the issue, please provide us with your changelog.
  • * Almost 80% of the time we find that the solution to people's issues can be solved with a simple "Google Search". You might want to try that before seeking support. You might be able to fix the issue yourself much quicker than we can respond to your request.